Judicial Assistant

Min 3 yrs required

Contract, Full-time

No

Judicial Assistant
Responsibilities: Prepares and manages the judge’s court and professional calendar coordinating and scheduling motions, pre-trial hearings, trials, conferences, and committee meetings; maintains trial dockets, continuances and trial orders; and assists attorneys with procedures on filing motions and scheduling hearing dates. Provides organizational support for the judge’s caseload, including preparing orders, docketing jury instructions and a list of pending cases; providing instructions to jurors; and coordinating in-house services, such as interpreters. Reviews case files for accuracy, format compliance and completeness before scheduled hearings. Acts as the judge’s liaison to assist and inform litigants, attorneys, law enforcement personnel, and witnesses concerning court procedure and policy. Screens telephone calls and visitors for the judge’s office; provides information, resolves issues, directs callers/visitors to proper personnel or agency, or takes messages. Performs routine clerical tasks such as reviewing, distributing and responding to incoming mail; completing data entry, ordering office supplies, maintaining files/records, faxing and/or photocopying. Composes and/or edits correspondences, memoranda, directives, notices, orders, reports, e-mails, and other documents with strict confidentiality. Prepares yearly financial disclosures forms; makes travel arrangements and processes travel vouchers. Researches information on hearing dates for other agencies; and prepares notices of hearings for cases set on the calendar by the judge. Interacts with attorneys and litigants to resolve problems such as scheduling conflicts or other case-related issues. May conduct limited case law research using an electronic database such as LexisNexis. Performs other related work as required.

Qualification and Experience Qualifications: High School diploma or GED. 2 years of college or vocational school education in paralegal, secretarial studies, computer operations or closely related fields. 3 years of related experience. Working knowledge of trial court rules and procedures. Excellent legal secretary and administrative skills. Excellent interpersonal skills. Excellent typing skills. Thorough knowledge of business English, spelling and punctuation. Ability to communicate clearly and concisely, orally and in writing. Ability to work with minimal supervision and recognize and establish work priorities. Ability to handle sensitive matters with integrity and confidentiality. Ability to handle individuals who are under stress with courtesy, tact and patience. Ability to organize and coordinate schedules of various individuals and/or groups on the court calendar. Ability to operate standard office equipment including personal computers and word processing and data entry applications for case management. Excellent computer software knowledge: Microsoft Office 365, to include, but not limited to Outlook, Word, Excel, PowerPoint, and Zoom; courtMAP, eCourtesy, Criminal Justice Information System (CJIS), Odyssey, E-Filing, and Mocha. Ability to be a self-starter and work independently with minimal supervision.

Legal