Business Intake & Conflicts Specialist (Laterals)

Min 3 yrs required

Full-time

No

Business Intake & Conflicts Specialist (Laterals) - Cooley Law Firm

Introduction:

Cooley, a leading law firm, is seeking a Business Intake & Conflicts Specialist (Laterals) to join their team. This position plays a crucial role in ensuring the firm's compliance with ethical obligations, risk management policies, and onboarding new business in a timely manner. The Specialist will work closely with various departments and teams within the firm to assist with research, policy and procedure drafting, and lateral candidate submission coordination.

Job Title:

Business Intake & Conflicts Specialist (Laterals)

Salary Information:

The expected hourly pay range for this position is - , with the final offer amount dependent on geographic location, applicable experience, and skillset of the candidate.

Experience:

- 3+ years of direct applicable experience, such as in a previous BIC department, legal secretary, paralegal, or executive assistant role
- Proficiency in Microsoft Office suite, iManage, and other firm applications
- Strong computer skills
- Bachelor's degree and/or paralegal certificate preferred
- Experience working in a law firm or other professional services environment is a plus

Responsibilities:

- Review incoming conflict check submissions for laterals and create folders
- Update lateral spreadsheets and communicate with recruiting/HR and attorneys
- Monitor the BIC inbox and respond to inquiries regarding new business requests
- Process and quality control assigned intake review queues
- Conduct research projects related to conflicts of interest, operations, and project issues
- Provide training to new BIC hires and lead system and information clean-up projects
- Understand and adhere to ethical rules and regulations in all states and countries where the firm conducts business
- Other duties as assigned or required

Competencies:

- Excellent written and oral communication skills
- Strong organizational skills and attention to detail
- Ability to work independently and prioritize tasks in a fast-paced environment
- Proactive and able to take initiative on time-sensitive issues
- Punctual and reliable

Benefits:

Cooley offers a competitive compensation package and a comprehensive range of benefits for their employees. This includes medical, dental, and vision insurance, health and dependent care flexible spending accounts, life insurance, and AD&D coverage. The firm also provides 20 days of paid time off and 10 paid holidays each year, as well as generous parental leave and fertility benefits. New employees attend a detailed benefit orientation to learn more about these offerings.

Conclusion:

Join the Cooley Law Firm as a Business Intake & Conflicts Specialist (Laterals) and play a vital role in ensuring ethical compliance, risk management, and timely onboarding of new business. With a competitive salary and comprehensive benefits package, Cooley is committed to fair and equitable employment practices. Apply now and be a part of a dynamic and successful team at Cooley.

Not specified

Medical, Health Savings Account, Dental, Vision, Flexible Spending Accounts, Pre-tax Commuter Benefits, Life Insurance, AD&D, Long-term Care Coverage, Backup Care, Parental Leave, Fertility Benefits, Paid Time Off, Paid Holidays.

Not specified

Microsoft Office, iManage, Organizational Skills, Attention to Detail, Time Management, Prioritization, Communication, Problem Solving, Research, Legal Knowledge.

Bachelor's degree (preferred), Paralegal certificate (preferred).

specific duties and responsibilities include, but are not limited to, the following:

position responsibilities:

primary laterals:

review incoming firm wide attorney, paralegal and staff conflict check submission forms
create lateral folders
update lateral spreadsheets
communicate with recruiting/hr, attorneys and other department members regarding lateral intake
help maintain cross-reference database
run conflict reports, as needed
run and clear contract attorneys, as needed

primary new business:

monitor the bic inbox and respond to secretary, practice team assistant and attorney inquiries regarding the status and state of their requests
communicate with secretaries, practice team assistant, attorneys and other business professionals regarding new business
run conflict reports, as needed

operations:

process and quality control assigned intake review queue’s ensuring accurate and complete information for upload
assist with the review and filing of waiver and engagement letters
complete final party linking, as assigned

other:

provide training to all bic new hires on various systems and tasks as necessary
lead and manage bic system and information clean-up projects, providing direction and guidance to temporary resources to carry out and complete respective projects
understand the american bar association (aba) model rules of professional conduct as adopted in each state in which the firm maintains an office, and jurisdictional differences in all states, countries and practice areas in which the firm conducts business
conduct research projects as assigned relating to conflicts of interest, operations and project issues
conduct research projects on corporate affiliations and corporate relatedness
assist with ethical screen database clean up
all other duties as assigned or required

Qualification and Experience Bachelor's degree (preferred), Paralegal certificate (preferred), 3+ years of direct applicable experience.

Legal