ARC Docketing & Filing Specialist (Attorney Resource Center)

Min 5 yrs required

Full-time

No

Job Title: ARC Docketing & Filing Specialist (Attorney Resource Center)
Salary Range: $80,000 - $95,000 per year
Department: Attorney Resource Center
Experience: Minimum of 5 years of related experience at a law firm or legal/corporate department preferred

Overview:

The ARC Docketing & Filing Specialist is responsible for providing critical date management and court filing support to attorneys at the law firm. This role requires exceptional technical skills, an advanced level of knowledge of MS Office Suite, and a working knowledge of Federal and State court rules and electronic filing procedures. The ideal candidate will have a minimum of 5 years of experience in a similar role at a law firm or legal/corporate department.

Key Responsibilities:

- Review documents and research inquiries from legal and administrative staff regarding deadlines for relevant and pertinent information
- Docket client-specific actions with accuracy in accordance with case team preferences
- Independently perform comprehensive docket review of electronic filing receipts from all platforms and distribute to case team members
- Prioritize and process requests received from attorneys, paralegals, and/or Client Service Specialists to docket litigation deadlines
- Oversee the setting up and maintaining of case files
- Perform all federal, state, appellate, and administrative electronic filing
- Research and respond to inquiries from legal and administrative staff regarding court and/or administrative rules, electronic filing procedures, and other related inquiries
- Review documents before service and filing to confirm format, filing fees, and required number of copies
- Scan, save, and/or copy court documents as required
- Coordinate with outside service-of-process vendors nationwide
- Retrieve documents from courts' websites and interface with outside vendors
- Perform other related duties as assigned

Qualifications:

- Associate's Degree preferred; Bachelor's Degree a plus
- Minimum of 5 years of experience at a law firm or legal/corporate department preferred
- Exceptional technical skills and advanced level of knowledge of MS Office Suite
- Working knowledge of Federal and State court rules and electronic filing processes and procedures
- Proficiency using legal terminology and experience in related practice areas
- Ability to manage multiple priorities simultaneously in a fast-paced, high-pressure, deadline-driven work environment
- Excellent verbal and written communication skills
- High level of interpersonal skills and ability to handle sensitive and confidential situations
- Professional demeanor and appearance
- Ability to maintain confidentiality and provide outstanding customer service

Work Environment & Physical Demands:

- This job operates in a clerical, office setting
- Sedentary work with occasional walking and standing
- Close visual acuity required

Compensation & Benefits:

- Salary range of $80,000 - $95,000 per year
- Comprehensive benefits package including medical, dental, vision, and 401(k) plan
- Opportunities for professional development and growth within the firm

Disclaimer:

- Fox Rothschild LLP is an equal opportunity employer and does not discriminate against any employee or applicant based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or genetic information
- The above description is not a contract or employment agreement and is subject to change at any time
- Employment with the firm is at-will
- Employees must be able to perform the essential functions of the position with or without a reasonable accommodation
- If an accommodation request would cause an undue hardship or a safety concern, the individual may not be eligible for the position

Not specified.

Not specified.

Not specified.

Critical thinking, attention to detail, multitasking, time management, communication, research, organization, adaptability, technical proficiency, legal knowledge, problem-solving, confidentiality, customer service.

Associate's degree preferred, bachelor's degree a plus. Applicable work experience may be considered in lieu of a degree.

court filing/electronic filing
perform all federal, state, appellate and administrative electronic filing;
research and respond to inquiries from legal and administrative staff regarding court and/or administrative rules, electronic filing procedures, and all other similar inquiries;
review documents before service and filing to confirm format, filing fees, required number of copies and any other logistics related to the filing;
prioritize and process electronic/filing requests received from any and all case team members including attorneys, paralegals and/or client service specialists;
scan, save and/or copy court documents as required;
coordinate with outside service-of-process vendors nationwide, including follow-up through receipt and processing of completed proof of service;
retrieve documents from courts’ websites and interface with outside vendors to retrieve documents from all courts (state and federal). possess a high level of proficiency using a variety of office equipment, including personal computer, copier, telephone, transcription equipment, etc. ability to maintain highest level of confidentiality and provide outstanding customer service to internal and external clients/contacts. this role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

Qualification and Experience Associate's degree or bachelor's degree preferred, minimum of 5 years related experience at a law firm or legal/corporate department, experience as a paralegal, proficiency in MS Office Suite, knowledge of federal and state court rules and electronic filing procedures, familiarity with legal terminology and practice areas, ability to work independently and in a team-oriented environment.

Legal