Floating Practice Assistant

Min 5 yrs required

Full-time

No

Summary:

The Law Firm is seeking an experienced Legal Practice Assistant to join their Office Administration Department. This is a full-time position that will primarily support the California and West coast offices. The Floating PA will provide secretarial and administrative assistance to attorneys, perform clerical tasks, and work collaboratively in a fast-paced, team-oriented environment. This position may also require specialized duties for new office openings and firm-wide projects. The successful candidate must reside in a state within the Pacific or Mountain time zone and be able to travel on short notice.

The firm is dedicated to providing equal opportunity and encourages diversity within the legal profession. They offer a robust benefits package, including paid time off and parental leave, health and life insurance, and a 401(k) matching program. Ogletree Deakins is a premier labor and employment law firm with over 950 attorneys in 54 offices across the United States, Europe, Canada, and Mexico. They have been named a "Law Firm of the Year" by Best Law Firms® for 13 consecutive years.

Key Responsibilities:

- Provide secretarial support to offices that are short-staffed, including remote work when necessary.
- Communicate with Office Administrators and Practice Assistants to facilitate smooth transitions.
- Proactively seek opportunities to assist offices.
- Submit information for conflict checks and initiate matter opening process.
- Train new staff on firm systems and procedures.
- Maintain master spreadsheet of new matter openings for incoming attorneys.
- Communicate with incoming attorneys and other departments regarding file transfers and practice-related information.
- Create and organize client files.
- Assist with administrative tasks for new office openings and firm-wide projects.
- Travel as needed, sometimes with short notice.
- Adjust work schedule to meet the needs of the assignment.

Requirements:

- 5+ years of experience as a litigation practice assistant or legal secretary.
- In-depth knowledge of federal and local rules.
- Experience with California processes and filings.
- Typing speed of at least 70 words per minute.
- Strong computer proficiency in MS Office, document management, e-filing, and database software.
- Excellent written and verbal communication skills.
- Superior organizational skills, including filing, calendaring, and proofreading.

Salary Information:

- Colorado: Expected range between $48,000 and $87,000.
- New York City: Expected range between $72,900 and $95,100.
- California: Expected range between $50,700 and $100,000.
- Washington: Expected range between $49,000 and $87,000.
- Actual pay will be adjusted based on experience, geographic location, and other job-related factors.

Benefits:

- Paid Time Off and Sick Leave.
- 401(k) matching program and Profit Sharing.
- Paid Holidays and Parental Leave.
- Health and Life Insurance, including Dental and Vision coverage.
- Health Savings Account and Flexible Spending Accounts.
- Teladoc for 24/7 access to a doctor.
- Tuition Reimbursement and Employee Assistance Program.

About the Firm:

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. They have been named a "Law Firm of the Year" by Best Law Firms® for 13 consecutive years and are dedicated to providing premier client service. With over 950 attorneys in 54 offices across the United States, Europe, Canada, and Mexico, they represent a diverse range of clients, including many Fortune 50 companies. The firm strongly encourages diversity and equal opportunity in the legal profession and workplace environments.

Paid Time Off, Paid Sick Leave, 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance, Dental & Vision coverage, Health Savings Account, Flexible Spending Accounts, Teladoc, Tuition Reimbursement, Employee Assistance Program

Secretarial support, administrative assistance, communication, training, organization, filing, calendaring, proofreading, MS Office, document management, e-filing, database software

Interested candidates should submit their application by the deadline to the designated contact person at the address provided.

Qualification and Experience 5+ years experience as a litigation practice assistant or legal secretary, in-depth knowledge of federal and local rules, experience with California processes and filings, accuracy and typing speed of at least 70 words per minute, strong computer proficiency, excellent written and verbal communication skills, superior organizational skills

Legal