Business Intake & Conflicts Specialist (Laterals)

Min 3 yrs required

Full-time

No

Job Title: Business Intake & Conflicts Specialist (Laterals)
Experience: 3+ years in a similar role
Salary: -
Position Summary:
- Essential for compliance with ethical obligations and risk management policies and procedures
- Responsible for onboarding new business and ensuring timely completion
- Works closely with Associate Director of Conflicts and other team members
Position Responsibilities:
- Review incoming conflict check submissions for lateral candidates
- Communicate with recruiting/HR, attorneys, and other department members
- Monitor BIC inbox and respond to inquiries
- Process and quality control intake review queues
- Provide training to new hires and manage BIC system clean-up projects
- Conduct research projects related to conflicts, operations, and corporate affiliations
Skills and Experience:
- Proficiency in Microsoft Office, iManage, and other firm applications
- 3+ years of applicable experience (BIC department, legal secretary, paralegal, or executive assistant)
- Strong computer skills
Competencies:
- Excellent written and oral communication skills
- Strong organizational skills and attention to detail
- Ability to work independently and in a fast-paced environment
- Strong ability to prioritize and manage multiple tasks
- Punctual and reliable
Benefits:
- Competitive compensation and excellent benefits package
- Commitment to fair and equitable employment practices
- Full range of elective benefits including medical, dental, vision, and flexible spending accounts
- Firm-paid life insurance, AD&D, LTD, and short-term medical benefits
- 20 days of PTO and 10 paid holidays per year
- Generous parental leave and fertility benefits
- Detailed benefit orientation for new employees.

Not specified.

Medical, Health Savings Account, Dental, Vision, Flexible Spending Accounts, Life Insurance, AD&D, Long-Term Care Coverage, Backup Care, Parental Leave, Fertility Benefits, Paid Time Off, Paid Holidays.

Not specified.

Microsoft Office, iManage, Organizational Skills, Attention to Detail, Time Management, Communication, Prioritization, Initiative.

Bachelor's degree preferred, Paralegal certificate preferred.

specific duties and responsibilities include, but are not limited to, the following:

position responsibilities:

primary laterals:

review incoming firm wide attorney, paralegal and staff conflict check submission forms
create lateral folders
update lateral spreadsheets
communicate with recruiting/hr, attorneys and other department members regarding lateral intake
help maintain cross-reference database
run conflict reports, as needed
run and clear contract attorneys, as needed

primary new business:

monitor the bic inbox and respond to secretary, practice team assistant and attorney inquiries regarding the status and state of their requests
communicate with secretaries, practice team assistant, attorneys and other business professionals regarding new business
run conflict reports, as needed

operations:

process and quality control assigned intake review queue’s ensuring accurate and complete information for upload
assist with the review and filing of waiver and engagement letters
complete final party linking, as assigned

other:

provide training to all bic new hires on various systems and tasks as necessary
lead and manage bic system and information clean-up projects, providing direction and guidance to temporary resources to carry out and complete respective projects
understand the american bar association (aba) model rules of professional conduct as adopted in each state in which the firm maintains an office, and jurisdictional differences in all states, countries and practice areas in which the firm conducts business
conduct research projects as assigned relating to conflicts of interest, operations and project issues
conduct research projects on corporate affiliations and corporate relatedness
assist with ethical screen database clean up
all other duties as assigned or required

Qualification and Experience Bachelor's degree preferred, Paralegal certificate preferred, 3+ years of relevant experience.

Legal