Legal Secretary

1-2 yrs required

Full-time

No

duties will include, but are not limited to, proficiently typing, editing, storing, retrieving, printing, processing, faxing and electronically sending correspondence, court forms, legal documents and pleadings (e. incumbents will comply with state rules and regulations, office policies and practices; compose letters and memoranda; process mail for assignments; maintain a calendar of document due dates and court appearances; set up and close legal cases; prepare subpoenas; call various entities; screen, answer and take messages from callers in a professional manner; schedule and coordinate witnesses, court reporters, interpreters for depositions and hearings. 3


to be considered for this legal secretary job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. to take the exam and gain employment list eligibility, please click here to access the exam bulletin:

***please ensure application is complete with detailed job descriptions/tasks performed, employment beginning and ending date information, and hours worked per week. upon acceptance of a legal referral,
opens, maintains and updates the attorney’s case files (electronically and/or with
hard copy documents) until case settles and closes. contacts federal court, state court, and administrative hearing
calendar clerks to set up and confirm dates for trials, hearings, and motions, and
contacts claimants, opposing counsel and witnesses to advise the same; drafts
routine correspondence and handles attorney’s incoming and outgoing mail. 10% assists attorneys in preparing cases for court: schedules and coordinates
depositions, arranges venues, court reporters and interpreters as needed, serves
deposition notices, contacts witnesses and processes witness fees in a timely
manner. types legal memos addressed to staff and opinion letters addressed to
members of the public on issues of law. percentage of
time spent marginal job functions
10% performs public information duty (pid) for the division's public counter by
telephone, direct contact or electronic mail by providing information about
regulations, policies, procedures, and programs within the division. performs other job-related duties,
including takes messages, schedules appointments, transfers calls, and greets
visitors. supervision exercised
none
work environment, special requirements/other information, physical abilities, additional
requirements/expectations, and personal contacts
work environment
the incumbent works in a cubicle in a workspace that may or may not have a window. additional requirements/expectations
the incumbent is expected to be able to effectively communicate to the general public, clients, co-
workers, supervisor, attorneys and other office staff either in person, over the telephone, by email or
in writing. personal contacts
the legal secretary should be able to maintain productive partnerships with the general public,
clients, attorneys, dlse managers and deputies, supervisors, assistant chief counsels, coworkers
and other dlse employees, and, as required, court clerks, and staff at other state agencies. application packages maybe submitted electronically through your calcareer account at https://jobs. application packages maybe submitted electronically through your calcareer account at / applications must be received electronically by 11:59 p. if you are unable to apply electronically through your calcareer account, please mail a completed and signed state examination/employment application std form 678 and application package to the mailing address provided in the “application instructions” section below and ensure the following:

clearly indicate the job code #, position number and the title of this position in the “examination or job title(s) for which you are applying” section located on the first page of your state examination/employment application std form 678. to learn more about the labor commissioner's office, please visit:
department website: https://www. htm
department website: /
department logo
special requirements

must type 45 wpm (words per minute) - valid typing certifcate required. typing certification requirements
application instructions

completed applications and all required documents must be received or postmarked by the final filing date in order to be considered. final filing date: 11/7/2023

who may apply
individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have sroa and/or surplus eligibility (please attach your letter, if available). application packages may be submitted electronically through your calcareer account at www. if you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

address for mailing application packages

you may submit your application and any applicable or required documents to:
department of industrial relations
attn: certifications unit
2180 harvard street suite 160
sacramento, ca 95815

address for drop-off application packages

you may drop off your application and any applicable or required documents at:
department of industrial relations
2180 harvard street suite 160
sacramento, ca 95815
08:00 am - 04:00 pm

required application package documents

the following items are required to be submitted with your application. applicants who do not submit the required items timely may not be considered for this job:

current version of the state examination/employment application std form 678 (when not applying electronically), or the electronic state employment application through your applicant account at www. resume is optional. the request should be made at the time of
cert@dir. gov/
human resources


please direct requests for reasonable accommodations to the interview scheduler at the time the interview is being scheduled. eeo
dio@dir. eeo

california relay service: 1-800-735-2929 (tty), 1-800-735-2922 (voice) tty is a telecommunications device for the deaf, and is reachable only from phones equipped with a tty device. applicants must attach a copy of their most recently dated letter that specifies their designation as either sroa or surplus candidate as proof. if you have any updates to your online application, please . "
definition of levels
senior legal typist

this class is typically used for incumbents performing the less complex legal secretarial work in state service. ability to: all of the above, and type, format, file, and serve legal pleadings in multiple jurisdictions, including state, federal and appellate courts, or office of administrative hearings; independently perform complex clerical and legal secretarial work; coordinate and schedule legal services; screen mail, visitors, and telephone calls and take appropriate action; interact with courts, administrative agencies, governmental entities, co-counsels, opposing counsels, or witnesses as directed by the attorney ensuring deadlines are met; compose correspondence; give information and provide assistance using good judgment and discretion; maintain case and administrative files and records; may act in a lead capacity over clerical staff including legal typists. applicant information
name: calcareer id:
address:

phone:
job information
job control: jc-398358
classification: legal secretary
department: department of industrial relations
location: united states tenure/timebase: permanent fulltime
filing deadline: 11/7/2023
required items

indicate if you have included or completed each item listed

Legal