Employment Litigation Secretary

5-5 yrs required

Full-time

No

## Employment Litigation Secretary

**Job Description:**

Boutin Jones Law Firm is seeking an experienced employment litigation secretary to join our team. This position requires a high school diploma with five+ years of experience, three of which will have come as an employment litigation secretary or paralegal in a law office or law-related office. The candidate must have exceptional computer skills to meet standards of accuracy and speed set by the law office. Spelling, grammar, and punctuation must be flawless. Basic ability in math and report keeping is also needed. Completion of at least two years of college or vocational school is helpful, but not required.

The candidate should have a team spirit attitude, be able to meet and communicate with people pleasantly, and represent the law office in an efficient and professional manner. The individual must be a team player with the willingness to help with coverage when needed.

**Qualifications and Skills:**

- High School diploma with five+ years of experience
- Three+ years of experience as an employment litigation secretary or paralegal
- Exceptional computer skills to meet standards of accuracy and speed set by the law office
- Exceptional spelling, grammar, and punctuation
- Basic ability in math and report keeping
- Completion of at least two years of college or vocational school (helpful, but not required)
- Team spirit attitude
- Ability to meet and communicate with people pleasantly
- Ability to represent the law office in an efficient and professional manner
- Team player
- Knowledge of State and Federal Rules of Court and California Code of Civil Procedures
- Knowledge of Court E-filing requirements
- Familiar with Court, Secretary of State and County Recorder filing procedures and requirements
- Familiar with law library
- Proficient in Microsoft Office Suite: Word, Outlook, Excel, PowerPoint
- Experience with document management
- Document comparison software
- Document formatting software
- Time Entry software
- Electronic Calendaring and Docketing
- Adobe/PDF
- Scanning/OCR software

**Responsibilities:**

- Performs secretarial and clerical duties
- Creates and maintains files, keeps records, and prepares reports as requested
- Trial preparation
- Create and format pleading table of authorities and table of contents
- Processes mail daily
- Handles phone calls for attorneys
- Responds to and generates email messages
- Transcribes from dictation
- Drafts routine correspondence and documents on own initiative for approval by attorneys
- Schedules appointments, depositions, and other events
- Receives clients arriving for appointments (including beverages)
- Maintains electronic calendar for attorneys and self, including hearings, courts appearances, depositions, deadlines, and other commitments
- Enters attorneys’ time electronically
- Makes travel arrangements, hotel reservations, and continuing education registrations for attorneys
- Performs conflicts checks
- Perfects documents for court filing; files and effects notice as required
- Opens New Client/Matters in accordance with firm procedure
- Performs other duties as required

**Equipment Used:**

- Computer running Microsoft Windows Operating System
- Transcription
- Photocopier
- Printer
- Fax
- Scanner
- Postage meter and mail scale

**Compensation:**

This is a full-time position with competitive pay and benefits. The pay range for this position is per hour; pay is based on experience.

Highly organized, detail-oriented, and dependable candidates should send their resume to .

## Employment Litigation Secretary

**Job Summary:**

Boutin Jones Law Firm is seeking an experienced Employment Litigation Secretary to join our team. This position requires a high school diploma with five+ years of experience, three of which will have come as an employment litigation secretary or paralegal in a law office or law-related office. The candidate must have exceptional computer skills to meet standards of accuracy and speed set by the law office. Spelling, grammar, and punctuation must be flawless. Basic ability in math and report keeping is also needed. Completion of at least two years of college or vocational school is helpful, but not required.

**Qualifications and Skills:**

- High School diploma with five+ years of experience
- Three+ years of experience as an employment litigation secretary or paralegal
- Exceptional computer skills to meet standards of accuracy and speed set by the law office
- Exceptional spelling, grammar, and punctuation
- Basic ability in math and report keeping
- Completion of at least two years of college or vocational school (helpful, but not required)
- Team spirit attitude
- Ability to meet and communicate with people pleasantly
- Ability to represent the law office in an efficient and professional manner
- Team player
- Knowledge of State and Federal Rules of Court and California Code of Civil Procedures
- Knowledge of Court E-filing requirements
- Familiar with Court, Secretary of State and County Recorder filing procedures and requirements
- Familiar with law library
- Proficient in Microsoft Office Suite: Word, Outlook, Excel, PowerPoint
- Experience with document management
- Document comparison software
- Document formatting software
- Time Entry software
- Electronic Calendaring and Docketing
- Adobe/PDF
- Scanning/OCR software

**Responsibilities:**

- Performs secretarial and clerical duties
- Creates and maintains files, keeps records, and prepares reports as requested
- Trial preparation
- Create and format pleading table of authorities and table of contents
- Processes mail

Competitive pay and benefits

Microsoft Office Suite, Document Management, Document Comparison Software, Document Formatting Software, Time Entry Software, Electronic Calendaring and Docketing, Adobe/PDF, Scanning/OCR Software, Transcription, Photocopier, Printer, Fax, Scanner, Postage Meter and Mail Scale

High School Diploma

Send resume to

Qualification and Experience High School Diploma with five+ years of experience, three of which will have come as an employment litigation secretary or paralegal in a law office or law-related office

Legal