Legal Services Supervisor

Min 3 yrs required

Full-time

No

Legal Services Supervisor
The candidate will be responsible for supervising Program Associate staff with legal case preparation, review, tracking, hiring, and training. Also acts as a liaison between the City Prosecutor, Trade Boards, and staff to facilitate prosecution/board action relative to the Revised Code of the Consolidated City of Indianapolis - Marion County. Also perform team leadership duties within the Nuisance Abatement Bureau, act as alternate in the absence of the Manager, and duties associated with other related projects as directed by management. Supervises Program Associates in legal case preparation. Creates and delegates Program Associates daily rotating work duties, productivity standards, training material and schedule, delegating special projects, and assigning hearing shift schedules. Drafts and posts monthly hearing schedules. Process all Lien Reductions, Revisions, Refunds Trains new and existing staff members on information related to hearing procedures and legal case and attends all administrative hearings as court support staff. Performs routine reports and data pulls to identify process improvement opportunities within the case management system and overall program policies. Ensures that citizen complaints and issues are addressed by conducting legal research into properties and liens placed on properties. Reviews legal cases for quality, compliance and uniformity for prosecution. Serves as a liaison between the Prosecutor, Trade Boards, and Department staff on all matters pertaining to case management. Conducts coordination meetings pertaining to legal cases between the Department of Business and Neighborhood Services and internal and external agencies to resolve problems relating to such areas as inspections, enforcement, or ordinance interpretation. Performs technical legal research, interpretation, and writings in support of department enforcement matters. Prepares a variety of legal forms and documents, as well as correspondence and reports. Drafts legal documentation in case preparation. Creates, analyzes, and updates performance reports and special projects pertaining to legal cases. Observes and solves operational and technical policies and procedures. Organizes litigation files, evidence, and documents for effective analysis and presentation. Investigates, collects and compiles a wide variety of materials, documents, reports and evidence. Analyzes and interprets applicable codes, laws, ordinances and statutes. Confers with staff regarding evidence, facts, and case preparation. Coordinates attendance with staff and Corporation Counsel for testimony and depositions. Conducts or participates in training of technical legal oversight to inspectors and other related staff, and to internal and external agencies relative to department case matters and process. Responds to inquiries and provides information as appropriate to the public, other City departments, other public agencies, and outside counsel regarding cases or legal matters addressed within the and advocate at Environmental Hearings and direct oversight of the Environmental Compliance Agreements. Testifies in court as required. Negotiates compliance matters on behalf of management prior to referral for prosecution as needed. Fosters positive working relationships with co-workers, other City employees and the public using principles of good customer service. Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless legal case review. Responsible for all active case files maintained within the department and is responsible for archiving files within the department after closing case action. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities that management may deem necessary from time to time.

Qualification and Experience The candidate should have Associate's degree or equivalent (e.g., successful completion of a program consisting of 60 semester hours or two (2) year program) with 15 hours of substantive legal courses). Must have 1 year experience or training equivalent to the completion of a certified paralegal studies program, or 3 years of experience working in a law firm or public agency as a Legal Assistant or Paralegal. Any combination of experience and training that would provide the requisite knowledge and abilities for this position may be substituted for the above requirements. Must have supervision experience preferable. Must understand methods and techniques of legal research, discovery and fact investigation. Basic knowledge of the Revised Code of the Consolidated City and County and legal processes is preferred. Intermittently analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem-solve operational and technical policies and procedures. Should have ability to apply the practices and procedures of the work unit to which assigned. should have aility to obtain information through interviews, and deal fairly and courteously with the public; handle multiple cases and assignments; and work effectively with interruption. Ability to apply investigative techniques. Ability to understand the jurisdictional requirements of the court is required. Must have ability to work with various cultural and ethnic groups in a tactful and effective manner.

Legal