Legal Office Assistant

3-3 yrs required

Full-time

No

Salary Range:

$49,961 - $89,726

Benefits:

List of benefits

Posting Date:

October 04, 2023

# Job Title: Legal Office Assistant

## Organization: Office of the General Counsel

## Location: Washington, .

## Grade: Excluded Clerical Grade 4

## Salary Range: $49,961 - $89,726

## Benefits: List of benefits

The Office of the General Counsel is looking for a Legal Office Assistant to provide full range of administrative support. This position requires a high school graduation, some business school, paralegal or legal secretarial coursework or university or a certificate in Paralegal Studies in combination with prior paralegal experience and a minimum of three (3) years of general office experience using a variety of software programs.

## Job Description

The Office of the General Counsel is looking for a Legal Office Assistant to provide full range of administrative support. The duties of this role include but are not limited to:

* Making necessary travel arrangements for Associate General Counsels, using the AFSCME travel reservation system. Preparing and submitting travel forms and expense reports as required, in accordance with AFSCME’s travel policy.
* Collecting and reviewing invoices and staff reimbursements for payment. Comparing against source documents or records to ensure payments are appropriate and services were rendered. Logging into database and preparing and forwarding for approval and processing.
* Managing the departmental budget throughout the year, tracking budget to actual to ensure the department remains within budget and justify any overages. Providing support to the development and management of annual departmental budget using Excel or other spreadsheet software and assisting with reporting and tracking activities and providing support for the development and management of annual budget.
* Reviewing and tracking outside counsel legal bills and litigation expenses, ensuring accurate and timely processing and payment, including coordinating with insurance carriers and ensuring insurance policy requirements are met and refunds received and accounted for.
* Maintaining and updating electronic filing database. Oversees office filing systems to include the departmental chron and reading files. Preparing annual correspondence on behalf of the department for LM-30 notices to AFSCME affiliates.
* Maintaining and managing files for storage and archives.
* Maintaining and managing a list of individuals not eligible for surety bonds due to prior acts with AFSCME.
* Coordinating with departments (IT, CTS, Admin) to ensure Attorney and staff requests and needs are achieved.
* Updating and maintaining the Attorney Bar Admissions lists and arranging for payment of bar fees and dues or reimbursements of same.
* Maintaining Associate General Counsels’ calendar and schedules. Ensuring calendars are up-to-date and timely. Scheduling departmental and inter-departmental meetings.
* Receiving and screening incoming requests via mail and telephone in a professional and timely manner. Organizing, logging and resolving incoming calls and issues with minimal supervision.
* Responsible for answering the telephone, professionally greet callers, appropriately screens calls for attorneys, establishing the reasons for calls, and resolves issues by contacting the appropriate person who can assist the caller.
* Retrieving, routing and handling incoming and outgoing mail.
* May design forms, presentations and other documents in support of clerical activities using available software.
* Performs other duties as requested.

## Requirements

To be considered for this role, applicants must have:

* High school graduation, some business school, paralegal or legal secretarial coursework or university or a certificate in Paralegal Studies in combination with prior paralegal experience.
* A minimum of three (3) years of general office experience using a variety of software programs or any equivalent combination of education and experience that provides the necessary knowledge, skills, and abilities.
* Broad knowledge of office and organizational procedures.
* Ability to review and proofread legal, financial, and budget documents.
* Proficient in Microsoft Office Suite, including Excel, Asana, and other database software.
* Effective analytical and communication skills in an oral and written manner.
* Ability to compose correspondence and prepare reports using correct English, spelling, grammar, and punctuation.
* Effective interpersonal skills to interact with staff at various levels of the organization.
* Excellent organizational and leadership abilities.
* Ability to handle multiple tasks while working with minimal supervision.
* Ability to manage time effectively to meet deadlines.
* Experience with accounting software preferred.

## Travel & Work Hours

Travel and extended work hours may be required.

## Salary Range

$49,961 - $89,726

## Benefits

List of benefits

## Posting Date

October 04, 2023

List of benefits

Microsoft Office Suite, Excel, Asana, Database Software, Analytical and Communication Skills, Interpersonal Skills, Leadership Abilities, Organizational Skills

High School Graduation, Some Business School, Paralegal or Legal Secretarial Coursework or University or a Certificate in Paralegal Studies

performs the full range of legal and financial administrative and secretarial duties, including typing and editing correspondence, legal memoranda, and preparing letters and memoranda. receives and screens incoming requests via mail and telephone in a professional and timely manner. organizes, logs and resolves incoming calls and issues with minimal supervision. responsible for answering the telephone, professionally greet callers, appropriately screens calls for attorneys, establishing the reasons for calls, and resolves issues by contacting the appropriate person who can assist the caller

Qualification and Experience High School Graduation, Some Business School, Paralegal or Legal Secretarial Coursework or University or a Certificate in Paralegal Studies

Legal