Legal Secretary / Receptionist / Client Service Specialist

Min 3 yrs required

Full-time

No

Legal Secretary / Receptionist / Client Service Specialist
The candidate will join Insurance Defense law firm. Monitor and listen to clients to understand inquiries and requests in order to provide accurate information about the facilities and services with prompt assistance. Follow established guidelines and procedures for receiving, documenting, organizing and mailing out client packages (. parcel deliveries, messenger services, etc.). Answering telephone inquiries, loading/unloading parcels, delivering of parcels, copying, and faxing and guest requests. Work closely with the professional staff and attorneys to ensure seamless day-to-day operations as the first line of contact with the client’s visitors. Answer incoming telephone calls and direct call traffic to the proper person. Take accurate and complete messages for those employees who may be unavailable. Greet and announce visitors in a friendly and business-like manner. Maintain neatness and organization of reception desk and front closet areas with various administrative duties as outlined by the Site Manager. Intermediate expertise in operating Adobe, Outlook and Microsoft Word. Must have High School Diploma or higher. Should have outstanding time-management and ability to type 70+ words per minute. Should have 3 years of professional level work experience. Experience within a client services-oriented practice desired. Social media proficiency preferred. Notary a plus. Experience as a legal secretary helpful.

Legal