Court Clerk

1-2 yrs required

Full-time

No

examples of work (illustrative only)

essential duties and responsibilities (may vary with specific positions):

court clerk i

receive and examines legal documents for accuracy, completeness and conformity to requirements; returns unacceptable documents; affixes seals and stamps to endorse, certify, and file documents;
receives, reviews, processes, certifies, and prepares required legal documents and records for court sessions;
prepares and maintains documents and exhibits; files legal documents and related case materials; retrieves and delivers files and documents to court or appropriate parties; maintains court records and files;
advises attorneys, agencies and the public on the status of cases in a professional and courteous manner; provides procedural information; answers inquiries and explains filing processes; explains fees and fines; assists individuals in locating material and information;
prepares documents in conformance with court orders, issues legal documents, such as warrants, writs, subpoenas, abstracts and other official documents on behalf of the court in accordance with policies and procedures; recalls warrants, exonerate bail, prepares judgments and dismisses or seals cases in accordance with established codes and court procedures;
accepts fines and fees; maintains and updates financial records;
prepares court calendars and/or schedules cases for hearings, conferring with the appropriate individuals according to established procedures; distributes calendars and related case files for review;
performs a variety of office and court support work; prepares letters, correspondence, forms and other documents; maintains copies of documents; operates computers, maintains and updates files and databases; generates computer reports; performs word processing; operates office equipment; maintains and retrieves archived records. court clerk ii

performs all duties required for the court clerk i position, as well as the following:
attends court sessions; takes minutes of actions and proceedings; request clarification of instructions and order of actions to properly note the official court record;
impanels and polls jurors, records challenges, administers oath or affirmations to witnesses and jurors and records jury service and compensation due to jurors;
maintains court records and files, such as records of court-appointed counsel and experts; receipts, marks, and takes custody of evidence;
prepares a variety of documents related to court operations and coordinates the flow of documents necessary for court assignments; arranges for interpreters, pro-tem judges and assigned judges;
performs difficult and complex duties related to reviewing legal documents and examining them for accuracy, completeness and conformity to requirements;
prepares documents related to the processing of appeals;
at the direction of the judge, prepares and issues legal orders, such as warrants, writs, orders, subpoenas, abstracts and other official documents on behalf of the court; recalls warrants, exonerates bail, prepares judgments and dismisses or seals cases in accordance with established codes and court procedures;
oversees the management of special program areas;
may provide procedural assistance to self-represented litigants at the legal assistance center;
is willing and able to accept cross-training and work assignments in all units;
assists and cooperates with the cross-training of other court clerks. duties performed as needed

processes cases filed in district and/or magistrate court including, but not limited to, opening new case files; receiving, logging, and filing case documents; determining, assessing, and collecting fees; preparing case file and document copies; assessing and collecting copy fees; data entry; and issuing summons and subpoenas;
issues and administers writs ensuring money amounts are correct for property seizures; verifies absence of outstanding writs; receives affidavits and verifies writ interest; collects and processes fees; processes returned and interim writs; administers funds ordered held by the court; and releases and distributes funds according to court orders;
administers warrants including warrants issued, recalled, and served; assures accounting for original warrant documents; ensures warrants are properly docketed and entered in warrant book; coordinates warrant service with warrant officers and arraignment clerks;
processes and distributes incoming and outgoing case files, documents, and correspondence; processes incoming files to determine status and required actions; determines if affidavits, reports, and related documents are current;
locates and distributes case files to judges, courtrooms, court personnel, attorneys, and the public;
processes small claims files, including assisting the public and providing information on fees, procedures, and schedules; opening and maintaining files; collecting fees; processing mailings and notifications; maintaining calendar and schedule; entering findings and judgments; and assisting the public in obtaining satisfactions;
performs data entry, logging cases into centralized records case management system, and updating as needed;
tracks case files to ensure hearings and procedures are held in accordance with prescribed timelines;
prepares court calendars and schedules;
processes dismissed cases to ensure proper closure;
processes appeals, including preparing notices, collecting fees, copying files and documents, and forwarding files to the proper court;
works closely with jail and outside agencies;
answers inquiries, provides information on scheduling and other court proceedings, locates files, provides documents, and prepares copies, including certified copies, to the public, judges, attorneys, court personnel, law enforcement agencies, and other interested and affected parties;
performs all work duties and activities in accordance with county and court policies, procedures and safety practices. essential physical abilities

sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively on the telephone and in person;
sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and review, prepare, and organize documents and files;
sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a personal computer and standard and specialized office equipment;
sufficient personal mobility, agility, strength, and physical reflexes, with or without reasonable accommodation, which permits the employee to lift up to 25 pounds, work at a keyboard for an extended period of time, and work in an office and courtroom environment

Legal