Legal Administrative Assistant II

2-2 yrs required

Full-time

No

Summary

The Legal Administrative Assistant II is a full journey level class within the Legal Administrative Assistant series that performs a variety of responsible legal secretarial duties and provides secretarial and administrative support in the City Attorney's Office's litigation section. This position requires knowledge of legal format, terminology and procedures, as well as the ability to interpret City policies, procedures, laws and regulations. The salary range for this position is $71, - $86, Annually.

The duties and responsibilities of the Legal Administrative Assistant II include, but are not limited to, the following:

• Provide exemplary customer service to all individuals
• Prepare and process correspondence, legal papers and documents
• Answer incoming litigation section callers and screen telephone calls
• Provide secretarial support to the City Attorney's office staff
• Maintain litigation calendars and record follow-up trial dates
• Interpret City policies, procedures, laws and regulations in response to inquiries and complaints
• Research, compile and analyze data for special projects and various reports
• Index and file legal documents, correspondence and reports
• Compile and assemble various legal materials
• Coordinate City Attorney's Office activities with those of other City departments and outside agencies
• Train less experienced clerical staff in processes and procedures of assigned function
• Participate in courier activities for the department
• Perform related duties and responsibilities as required

The qualifications for the Legal Administrative Assistant II include knowledge of legal terminology and forms, legal procedures and practices, standard legal references, business letter writing and basic report preparation, principles and procedures of record keeping and reporting, English usage, spelling, grammar and punctuation, modern office procedures, methods and computer equipment, and the ability to perform responsible journey level legal secretarial work, prepare legal documents and correspondence, work independently in the absence of supervision, analyze situations carefully and adopt effective courses of action, operate and use modern office equipment, type at a speed necessary for successful job performance, communicate effectively, and establish and maintain cooperative working relationships. The ideal candidate would have two years of increasingly responsible legal secretarial experience and equivalent to completion of the twelfth grade supplemented by specialized legal secretarial course work.

Working conditions for the Legal Administrative Assistant II include an office environment and the ability to maintain physical condition necessary for sitting for prolonged periods of time and operating assigned equipment.

Knowledge of legal terminology, forms and documents, legal procedures and practices, standard legal references, business letter writing, basic report preparation, principles and procedures of record keeping and reporting, English usage, spelling, grammar and punctuation, modern office procedures, methods and computer equipment.

Completion of the twelfth grade supplemented by specialized legal secretarial course work.

answer incoming litigation section callers; screen telephone calls and requests for information; route call to appropriate staff member, department or agency. business letter writing and basic report preparation. establish and maintain cooperative working relationships with those contacted in the course of work

Qualification and Experience Completion of the twelfth grade supplemented by specialized legal secretarial course work.

Legal