Legal Records Clerk Iv

3-5 yrs required

Full-time

No

Legal Records Clerk IV
The candidate prepares, processes and maintains legal records and documents and performs routine clerical and administrative duties. Reports to the immediate supervisor as assigned. Exercises overall direction and/or control over the receipt and disbursement of significant sums of money, ensuring compliance with applicable audit requirements for the handling of fees, fines, estates, sales, etc.. Calculates and/or receives fees, fines, etc.; issues receipts and may enter into log or computer. May close out cash registers and prepare deposits and/or reconcile bank statements. Schedules, composes or evaluates and places legal advertisements in prescribed legal formats or issues required legal notices. Serves as liaison between the court, departments, attorneys and other affected parties in scheduling hearing and meetings and obtaining needed paperwork. Composes and types correspondence and/or abstracts to obtain, provide or summarize legal information. Evaluates completeness of legal documents and compliance to standards or requirements. Receives, indexes, posts, logs and/or maintains legal documents and may maintain and verify cumulative listing of same using computer. Researches codes and regulations in evaluating and composing legal documents. May have overall responsibility of a number of complex and varied legal processes involved with case management. May supervise subordinate clerical staff in the absence of Clerk of Court. May provide daily direction and leadership for subordinate clerks, performing such supervisory duties as instructing; assigning, reviewing and planning work of others; maintaining standards; coordinating activities and acting on employee problems. Offers advice and assistance as needed. Interprets Magistrate’s Court procedures and provides assistance and information to attorneys and the public as required. Performs computer data entry to record and retrieve case and payment information and to prepare reports and correspondence. Performs various clerical duties as necessary, including but not limited to processing and filing claims for payment, typing letters, legal documents and office communications, filling out forms, notarizing and certifying documents, indexing, copying, filing, faxing information, answering the telephone, processing mail, ordering office supplies, etc.. May assist with budget preparation. Receives, reviews, prepares and/or submits various documents, including case files, appeals, bonds, various forms, court orders, warrants, traffic tickets, NRVCs, transmittals, waivers, pleas, jury summonses, claim for payment, budget documents, memos, correspondence, etc.. Operates a various office equipment and machinery in the performance of daily activities including a typewriter, computer, calculator, copier, printer, telephone, two-way radio, fax machine, etc.. Interacts, communicates and provides assistance to various individuals and groups including immediate supervisor, co-workers, customers, attorneys, paralegal, Magistrates, judges, other County employees, law enforcement agencies, bondsmen, various state agencies, and the general public. Performs related duties as required. Vocational/technical diploma degree in paralegal studies or secretarial science or related field supplemented by 3-5 years of legal experience; or any equivalent combination of education and experience which provides the required skills, knowledge, and experience is required. Typing skills of 40+ WPM is required.

Position #00251

Legal