Legal Secretary

3-5 yrs required

Full-time

No

# Job Title: Legal Secretary Senior Expert, Civil Litigation Section

## Hiring Range: Commensurate with experience

## Agency: Attorney General & Dept of Law

## Location: Office of the Attorney General

## Recruitment Type: General Public - G

## Wage (Hourly): Commensurate with experience

The Office of the Attorney General is seeking a Secretary to serve as a Legal Secretary Senior Expert in the Employment Unit of the Office’s Trial Section. The position offers the challenge and opportunity of public service, work-life balance, and an attractive compensation package inclusive of paid time off, paid holidays, teleworking options, health/dental/life insurance, retirement benefits and more.

The successful candidate must possess a valid driver’s license and will be subject to a criminal background check. This position presents an exciting and rewarding opportunity for the right candidate to be part of a dynamic team and to perform a valuable public service.

## Duties

The successful candidate will provide the following services:

- **Clerical Duties**: Provide secretarial support to up to seven Employment Unit-Trial Section attorneys and provide backup secretarial support to attorneys in the General Civil Unit of the Trial Section. Duties include: prioritizing work assigned by the attorneys; typing and editing briefs, pleadings, discovery requests and responses, correspondence and memoranda, and preparing same for filing by mail, in person, or electronically; drafting correspondence for attorneys' signatures; proofreading and performing quality checks on all work product, including referring to Lexis Advance, Westlaw and the Bluebook; scanning pleadings and correspondence received electronically and by . mail into electronic database; attending to all aspects of discovery; opening and distributing mail (10) managing the opening of new cases and the closing of ended cases in the Office’s case management database; other administrative tasks related to active trial practice.

- **Paralegal Duties**: establish files, organize and maintain electronic file for all discovery; upload discovery documents to file sharing platform; communicate with clients, experts and opposing counsel; prepare trial exhibits and materials; contact and schedule witnesses for meetings and depositions; prepare and track subpoenas and arrange for service.

- **Administrative Duties**: prepare and process travel vouchers and requests for travel as well as purchase, reimbursement and payment forms; arrange for conference rooms and schedule court reporters; provide backup secretarial support to other units in the Trial Section; and electronically file, where applicable and appropriate, in the Fourth Circuit Court of Appeals, the . District Courts in the Eastern and Western Districts of Virginia, the Supreme Court of Virginia and the Court of Appeals of Virginia, using VACES and the CM-ECF/Pacer system.

## Minimum Qualifications

The position requires a minimum of three to five (5) years working in an employment law practice. The position requires exceptional written and verbal communication skills, proficiency in time management, and the ability to work independently and as a team member. Candidates must also demonstrate the ability to work well under pressure and adjust priorities without close supervision.

## Preferred Qualifications

To ensure timely consideration, please submit application materials by February 10, 2023.

## Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or , or DBVI at 800-622-2155.

## Equal Opportunity Employer

The Office of the Attorney General is seeking a Legal Secretary Senior Expert to join their Employment Unit of the Trial Section. This position offers the challenge and opportunity of public service, work-life balance, and an attractive compensation package inclusive of paid time off, paid holidays, teleworking options, health/dental/life insurance, retirement benefits and more.

The successful candidate must possess a minimum of three to five (5) years working in an employment law practice and demonstrate exceptional written and verbal communication skills, proficiency in time management, and the ability to work independently and as a team member. Candidates must also demonstrate the ability to work well under pressure and adjust priorities without close supervision. The successful candidate must possess a valid driver’s license and will be subject to a criminal background check.

To ensure timely consideration, please submit application materials by February 10, 2023. You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

In support of the Commonwealth’s commitment to inclusion, individuals with disabilities are encouraged

Paid time off, paid holidays, teleworking options, health/dental/life insurance, retirement benefits

Clerical Duties, Paralegal Duties, Administrative Duties

Submit application materials online

Qualification and Experience A minimum of three to five (5) years working in an employment law practice.

Legal