Legal Secretary

1-2 yrs required

Full-time

No

duties include, but not limited to:

finalize legal pleadings and other legal documents, including by formatting, proofing, correcting,generating tables of contents and authorities, and drafting proofs of service;
electronically file legal pleadings in the workers’ compensation system (using eams), in state and federal trial and appellate courts, and in the state personnel board;
serve legal pleadings and other documents on other parties to an action;
review applicable court rules to ensure pleadings, exhibits and other documents comply;
organize, file, and serve trial exhibits;
maintain up-to-date appearance and filing calendars;
coordinate depositions, including by arranging for location and court reporter;
prepare and serve subpoenas;
create and maintain paper and electronic case files;
process attorneys’ incoming and outgoing mail;
answer and screen telephone calls;
make travel arrangements for attorneys using state “concur” system, and process attorneytravel expense reimbursements, using state “calaters” system;
general support of the office and organizational needs of od legal. to take the exam and gain employment list eligibility, please click here to access the exam bulletin:

you will find additional information about the job in the duty statement. legal secretaries typically support the work of two to four
attorneys and an investigator(s). file and serve
pleadings, briefs, and submissions in various courts, including in workers’
compensation district offices (electronically filed through eams), and in state and
federal civil courts, and other state and federal agencies. answer telephone calls and inquiries from opposing counsel, co-counsel,
department clients, parties, and members of the public, as necessary. set up and arrange for court call and other telephone appearances. make travel arrangements for attorneys using the state travel
website (concur), and assist attorneys in the submission of travel expense
reimbursement claims using the state reimbursement website (calaters). this position also requires the ability to communicate
effectively and professionally orally, in writing, and on the telephone, with members of the public,
other employees in od legal and dir, and others who may call or visit the office. work environment, special requirements/other information, physical abilities, additional
requirements/expectations, and personal contacts
work environment
this is a full-time position in an office environment on the 7th floor of a 22-story private office
building located at 1515 clay street, oakland ca 94612. employees in this position have a cubicle,
work at desks, and are required to work extensively on computers as necessary for the drafting of
letters and other documents, and for research, email communication, file review, training and other
purposes. personal contacts
legal secretaries in this position have contact with other legal secretaries ,attorneys and staff in od
legal, employees and supervisors and managers in other divisions of dir, support staff for opposing
counsel in cases, staff at administrative agencies and staff in civil courts, court reporters, and
members of the public. application packages maybe submitted electronically through your calcareer account at https://jobs. application packages maybe submitted electronically through your calcareer account at / applications must be received electronically by 11:59 p. if you are unable to apply electronically through your calcareer account, please mail a completed and signed state examination/employment application std form 678 and application package to the mailing address provided in the “application instructions” section below and ensure the following:

clearly indicate the job code #, position number and the title of this position in the “examination or job title(s) for which you are applying” section located on the first page of your state examination/employment application std form 678. department website: https://www. department website: /
department logo
special requirements

this position, supporting a legal unit, requires professionalism, discretion, adherence to confidentiality requirements, attention to detail, the ability to accurately follow instructions, reliable attendance, the ability to use proper grammar, spelling, and tone in written communications, and the ability to type at least 45 words per minute. the ability to use a computer and full proficiency in the functions of microsoft word, outlook, and adobe for the creation and finalization of formal legal documents, calendaring and email are essential. in order to apply for this position, you must submit a cover letter and resume, in addition to the state application form. in your cover letter, please briefly describe your reasons for applying and your qualifications for the position. final filing date: 6/25/2024

who may apply
individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have sroa and/or surplus eligibility (please attach your letter, if available). application packages may be submitted electronically through your calcareer account at www. if you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

address for mailing application packages

you may submit your application and any applicable or required documents to:
department of industrial relations
attn: personnel recruitment & hiring unit
2180 harvard street suite 160
sacramento, ca 95815

address for drop-off application packages

you may drop off your application and any applicable or required documents at:
department of industrial relations
personnel recruitment & hiring unit
2180 harvard street suite 160
sacramento, ca 95815
08:00 am - 04:00 pm

required application package documents

the following items are required to be submitted with your application. applicants who do not submit the required items timely may not be considered for this job:

current version of the state examination/employment application std form 678 (when not applying electronically), or the electronic state employment application through your applicant account at www. resume is required and must be included. other - you must submit a cover letter. the request should be made at the time of
cert@dir. gov/
human resources


please direct requests for reasonable accommodations to the interview scheduler at the time the interview is being scheduled. eeo
dio@dir. eeo

california relay service: 1-800-735-2929 (tty), 1-800-735-2922 (voice) tty is a telecommunications device for the deaf, and is reachable only from phones equipped with a tty device. applicants must attach a copy of their most recently dated letter that specifies their designation as either sroa or surplus candidate as proof. if you have any updates to your online application, please . "
definition of levels
senior legal typist

this class is typically used for incumbents performing the less complex legal secretarial work in state service. ability to: all of the above, and type, format, file, and serve legal pleadings in multiple jurisdictions, including state, federal and appellate courts, or office of administrative hearings; independently perform complex clerical and legal secretarial work; coordinate and schedule legal services; screen mail, visitors, and telephone calls and take appropriate action; interact with courts, administrative agencies, governmental entities, co-counsels, opposing counsels, or witnesses as directed by the attorney ensuring deadlines are met; compose correspondence; give information and provide assistance using good judgment and discretion; maintain case and administrative files and records; may act in a lead capacity over clerical staff including legal typists. applicant information
name: calcareer id:
address:

phone:
job information
job control: jc-419012
classification: legal secretary
department: department of industrial relations
location: alameda county tenure/timebase: permanent fulltime
filing deadline: 6/25/2024
required items

indicate if you have included or completed each item listed. item requisite complete
job application package checklist required
employment application form (std678) required
other required
resume required

Legal