Contract Officer Representative

Full-time

No

Contract Officer Representative
Department of Health and Human Services
Indian Health Service
Public Health Service
Summary

This position is located in the Department of Health and Human Services, Indian Health Service, Bemidji Area Service Units. The position will report directly to the Bemidji Area Supervisory COR located at the Area Office. The position provides professional oversight, advice, technical direction and assistance to Bemidji Area-wide hospitals, health centers, programs and activities as a Contract Officer Representative.
This job is open to

Career transition (CTAP, ICTAP, RPL)

Federal employees who meet the definition of a "surplus" or "displaced" employee.
Federal employees - Competitive service

Current or former competitive service federal employees.
Federal employees - Excepted service

Current excepted service federal employees.
Native Americans

Native Americans or Alaskan Natives with a tribal affiliation.
Veterans

Clarification from the agency

The IHS is required by law to give absolute preference to qualified applicants who meet the Secretary of the Interior's definition of Indian for appointment to vacancies within the IHS in accordance with established IHS policy as outlined in the Indian Health Manual Part 7, Chapter 3. The IHS is an Equal Opportunity Employer.
Duties

Participates in the processing of acquisitions such as planning, negotiation, administration, and closeout.
Identifies potential suppliers, assures adequate competition, and prepares solicitation for review.
Reviews and analyzes bids for responsiveness and bidders for responsibility. Recommends award of contract.
Reviews and monitors the administration of the contract post award.
Prepares final documentation of the negotiation process.

Requirements
Conditions of Employment

Must pass pre-employment examination.
Selectee may be subject to a probationary/trial period
ESEP appointees typically serve a two year trial period
. Citizenship is required
Selective Service Registration is required for males born after 12/31/1959

This is a designated position covered by Public Law 101-630, requiring contact or control over Indian children. Due to this requirement, the agency must ensure that persons hired for these positions have not been found guilty of or pleaded nolo contendere or guilty to certain crimes.

Confidential Financial Disclosure Form required.

Measles and Rubella immunization required for selectees born after 1957 and seasonal influenza immunization is required for all staff working in Indian Health Service health care facilities.

COVID-19 vaccination is required for all selectees prior to entrance on duty.

Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit /.

You will need to set up direct deposit so we can pay you.

Background Investigation: If you are selected for this vacancy, you must undergo a pre-employment fingerprint check and background investigation. Fingerprint results and background investigation documentation must be cleared prior to hire. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges. You may be subject to a credit check as a part of the background investigation process.
Qualifications
To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (., Peace Corps, AmeriCorps) and other organizations (., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

MINIMUM QUALIFICATIONS:
Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks:

GS-07-1 full academic year of graduate education or law school or superior academic achievement.
OR
1 year of specialized experience equivalent to at least GS-5 grade level.

Examples include: 1) Serves as the organization's Contracting Officer's Representative (COR) for program functional areas on the installation. Serves as the technical liaison between the contractors and the Contracting Officer. 2) Monitors, reviews, and determines whether the contractors' performance is in compliance with terms and conditions of the contract specifications and inspects all work for full compliance with contract requirements. 3) Notifies the Contracting Officer of violations of labor standard provisions, work that does not comply with contract requirements, and if contractor fails to remove, correct, or replace rejected work. Determines that Government furnished Property (GFP) and Contractor Acquired Property (CAP) under the contract is properly maintained in satisfactory condition and that it is used to its designed intent. Initiates corrective action ensuring all defects and omissions are corrected or completed and that the contractor provides formal proposals for contemplated changes. Maintains effective surveillance of the contracts for compliance with the Quality Assurance Surveillance Plan (QASP) and initiates changes in surveillance methods.

GS-09-2 full academic years of progressively higher level graduate education or masters or equivalent graduate degree or . or .
OR
1 year of specialized experience equivalent to at least GS-7 grade level.

Examples include: Review requisitions to determine method of procurement. Perform contracting methods and contract types relating to the performance of pre-award and post-award. Evaluate bids or proposals for compliance with specifications or purchase descriptions. Negotiate prices. Monitor contractor responsibility.

GS-11-3 full academic years of progressively higher level graduate education or . or equivalent doctoral degree.
OR
1 year of specialized experience equivalent to at least GS-9 grade level.

Examples include: Evaluate market conditions applicable to program and technical requirements sufficient to evaluate bid responsiveness, contractor responsibility and performance. Identify alternate courses of action by analyzing difficult contractual functions. Resolve incomplete or conflicting technical, program, and contractor data. Plan and coordinate procurement activities.

GS-07-Conditions of employment: This position requires a Federal Acquisition Certification -Contracting Officer Representative I (FAC-COR I) within 120 days from date of hire.

GS-09-Selective Placement Factor: Must possess a Federal Acquisitions Certification-Contracting Officer Representative I (FAC-COR I) and show evidence of possession by submitting a copy of the certification when applying to the position.

Condition of Employment: This position requires a Federal Acquisition Certification Contracting Officer's Representative (FAC-COR) Level II within 12 months of hire.

GS-11-Selective Placement Factor: Must possess a Federal Acquisitions Certification-Contracting Officer Representative II (FAC-COR II) or Defense Acquisitions Workforce Improvement Act Level 2 (DAWIA Level 2) Certificate in Contracting, and show evidence of possession by submitting a copy of the certification when applying to the position.

Condition of Employment: Must have DAWIA converted to FAC-COR II within 90 days from date of hire.

Time In Grade
Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP).

You must meet all qualification requirements within 30 days of the closing date of the announcement.
Education

This position has an education requirement. You are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer.

Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the . Department of Education may be credited. Applicants can verify accreditation at the following website: .

If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit /.
Additional information

Per IHS policy (SGM 21-04) IHS selectees to positions located in Federally operated hospitals, health centers, and clinics must be fully vaccinated for COVID-19 before entry on duty or have IHS approve a medical or religious exemption. If an exemption is approved then wearing a face mask and regular testing for COVID-19 will be required. Your Human Resources Specialist will provide a list of documents acceptable as vaccination proof and instructions on how to submit your vaccination documentation or how to request a medical or religious exemption, if needed.

This position is eligible for workplace flexibilities which may include remote work or telework options, and/or flexible work scheduling. These flexibilities may be requested in accordance with the HHS Workplace Flexibilities policy. .

Additional selection(s) of candidates may be possible within 240 days from the date the certificate of eligibles was issued for this announcement.

Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. IHS may offer newly-appointed Federal employees credit for their directly related previous non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave.

Recruitment or relocation incentives may be authorized. At least a 6 month service agreement will be required.

This position meets the criteria specified in pillar number one of the five pillars of the PHS Commissioned Corps. PHS Commissioned Officers interested in performing the duties of this position within the Commissioned Corps MUST apply online under the merit promotion announcement indicated above in order to receive consideration. For more information on PHS Commissioned Corps, visit the website at: /.

This position has promotion potential to the GS-11 grade level. Promotion to the next grade level is at management's discretion and is based on your demonstrated ability to perform the higher level duties, the continuing need for the higher level duties, and "Regulatory/Administrative" approval. Promotion to the next higher grade level is not guaranteed and no promise of promotion is implied.
Benefits

A career with the . government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Additional selections may be made for similar positions across the Department of Health and Human Services (HHS) within the local commuting area(s) of the location identified in this announcement. By applying, you agree to have your application shared with interested selecting official(s) at HHS. Clearance of CTAP/ICTAP will be applied for similar positions across HHS.

To determine if you are qualified for this position, a review of your resume and supporting documentation will be made and compared against the qualifications as defined in the qualifications section of this vacancy announcement and your responses to the assessment questions.
You will be further evaluated/rated based on the information provided in your resume (your resume must state specific duties that relate to this position) and your responses to the assessment questions to determine your competency in the following.

Contracting/Procurement
Planning and Evaluating
Reasoning
Writing



You will receive a numeric rating based on your responses to the assessment questionnaires. If after reviewing your resume and responses to the assessment questions, a determination is made that you have overstated your qualifications and or experience, you may lose consideration.

The following links below provide information on how you may be eligible for various hiring authorities. If you are a Veteran, qualified CTAP and ICTAP eligible, or an individual with a disability, please refer to the following links below for additional guidance. CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a "well qualified" rating of 85 out of 100. Information about CTAP and ICTAP eligibility is on the Office of Personnel Management's Workforce Restructuring Career Transition website at: /. CTAP/ICTAP documentation requirements are listed in the "Required Documents" section of this announcement.

Veterans, . (VEOA, VRA, and 30% or more disabled) - /
Career Transition Assistance Program (CTAP) - /
Interagency Transition Assistance Program (ICTAP) - /
Schedule A Appointments for the Disabled - /


Click here to view vacancy questions: . All documents above MUST be received by 11:59 pm (Eastern Standard Time) of the closing date of, 12/31/2024, to be considered.

Required Documents

Resume: You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, annual salary, and description of job duties. Include name and address of employer; supervisor name and telephone number.

Required as applicable for the purposes of specific eligibility and appointment claim(s), and position requirements:
Indian Preference Applicants: If claiming Indian preference, applicants must provide a completed copy of the Form BIA-4432, "Verification of Indian Preference for Employment in the BIA and IHS Only." Indian preference will not be given unless a properly signed and dated form is submitted with your application, including any verification by an authorized Tribal Representative or BIA Official of tribal enrollment records. For detailed instructions, see form BIA-4432. Refer to BIA-4432 link: . When an Indian Preference candidate possesses Veterans preference the rules regarding Veterans preference apply under ESEP and the applicant must provide documentation in order to receive preference.
Veterans Preference: If claiming Veteran's Preference provide a copy of your DD214 Form (Member 4 copy). To claim 10-Point Veterans Preference, submit a SF-15 Application () along with the appropriate supporting documentation. For additional information regarding Veterans Preference visit: .
Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP): If you are claiming CTAP/ICTAP, follow the instructions below: .
Current or former Federal employee: Include your most recent SF-50 or if Reinstatement eligible include your Career SF-50.
Noncompetitive eligibles: Submit additional documents to prove your eligibility to apply to this vacancy.
Transcripts: You are encouraged to submit copies of transcripts (official or unofficial) although not required at the time of application. You must list your courses including titles, credit hours completed, and grades. Official transcripts will be required after tentative selection and prior to issuing an official job offer.
Licensure, Certifications: Applicants should list their license/certifications on their resume, along with the expiration date, if applicable. Certification of licensure/certification will be required after tentative selection and prior to issuing an official job offer.
Superior Academic Achievement: If claiming eligibility for Superior Academic Achievement, candidates must provide copies of transcripts (official or unofficial) must be included at the time of initial application. If unable to obtain transcripts, candidates must provide sufficient evidence to validate courses completed and credit hours earned. Eligibility is based on one of the following:

Class standing - Applicants must be in the upper third of the graduating class in the college, university, or major subdivision and based on completed courses.
Grade-point average (.) - Applicants must have a . of: a.) or higher out of a possible (''B" or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or b.) or higher out of a possible ("B+" or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum.
Election to membership in a national scholastic honor society - Applicants can be considered eligible based on membership in one of the national scholastic honor societies listed here Association of College Honor Societies. Official transcripts may be required after tentative selection and prior to issuing an official job offer.


You must meet the requirements of the job by 11:59 pm (Eastern Standard Time) of the closing date: 12/31/2024

The first Cut-off date for receipt/referral of applications to be considered for available vacant positions will be on 03/19/2024 days after the JOA open date.

Your resume and any documents submitted will be retained for three months and may be used at any time during this period. After 3 months, you must reapply to this announcement in order to be considered.

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the . Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the . Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply

To apply for this position, you must provide a complete Application Package. See required documents below.

Click 'Apply' to create an account or log in to your existing USAJOBS account.
Follow the prompts to upload your resume and/or supporting documents.
Read all Eligibility questions and respond accordingly. .
Complete the assessment questions.
Verify all required documentation is included in your application package.

The IHS provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Human Resources Office (Donna Belgarde, , and/or 701-263-3203.) The decision on granting reasonable accommodation will be on a case-by-case basis.

For additional questions please see our Frequently Asked Questions (FAQs) found here: .

Agency
Email


Address

White Earth Service Unit
40520 County Hwy 34
Ogema, MN 56569
US
Learn more about this agency
Next steps

You can track the progress of your application package via your USAJobs account. You will receive an acknowledgement from USAJobs that your submission was successful once we have received your on-line occupational questionnaire, resume, and any supporting documentation. You will be notified of the status of your application via your USAJobs Account after we conduct a qualification review of your complete application package. You will be contacted if further evaluation or interviews are required. Any exaggeration of your experience, false statements, or attempt to conceal information may disqualify you for employment consideration. We may verify all information you provide in your resume and questionnaire responses, through reference and/or background check, and/or verification of your education. If you are selected, you will be contacted personally by the human resources office posting this announcement.

If all required documentation is not submitted with your application you will lose consideration. It is the applicant's responsibility to verify that information and documents entered, uploaded, or faxed are received, legible and accurate. HR will not modify answers submitted by an applicant.

HHS has a critical preparedness and response mission: HHS protects the American people from health threats, researches emerging diseases, and mobilizes public health programs with domestic and international partners. In support of this mission, HHS offers its employees the opportunity to volunteer to become Federal Civilian Detailees and contribute their unique skills through voluntary temporary assignments to humanitarian emergencies or Departmental priorities countering new and emerging health, safety, and security threats.

~ ~ ~ Indian Health Service is an Equal Opportunity Employer ~ ~ ~
Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity (EEO) Policy
Reasonable accommodation policy
Financial suitability
Selective Service
New employee probationary period
Signature and false statements
Privacy Act
Social security number request

Overview

Accepting applications

Open & closing dates

03/04/2024 to 12/31/2024
Salary

$49,025 - $94,317 per year
Pay scale & grade

GS 7 - 11
Location

1 vacancy in the following location:

White Earth, MN
Remote job

No
Telework eligible

No
Travel Required

Occasional travel - You may be expected to travel for this position.
Relocation expenses reimbursed

No
Appointment type

Permanent -
Work schedule

Full-time -
Service

Competitive
Promotion potential

11
Job family (Series)

0301 Miscellaneous Administration And Program
Supervisory status

No
Security clearance

Other
Drug test

No
Position sensitivity and risk

High Risk (HR)
Trust determination process

Suitability/Fitness
Announcement number

IHS-24-BJ-12339101-ESEP/MP
Control number

779631400

selectee may be subject to a probationary/trial period
esep appointees typically serve a two year trial period
u. citizenship is required
selective service registration is required for males born after 12/31/1959

this is a designated position covered by public law 101-630, requiring contact or control over indian children. qualifications
to qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. minimum qualifications:
your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the federal service obtained in either the private or public sector performing the following type of work and/or tasks:

gs-07-1 full academic year of graduate education or law school or superior academic achievement. applicants can verify accreditation at the following website: https://www. applicants can verify accreditation at the following website: . for further information, visit /. . for more information on phs commissioned corps, visit the website at: https://www. for more information on phs commissioned corps, visit the website at: /. contact the hiring agency for more information on the specific benefits offered. to determine if you are qualified for this position, a review of your resume and supporting documentation will be made and compared against the qualifications as defined in the qualifications section of this vacancy announcement and your responses to the assessment questions. you will be further evaluated/rated based on the information provided in your resume (your resume must state specific duties that relate to this position) and your responses to the assessment questions to determine your competency in the following. if after reviewing your resume and responses to the assessment questions, a determination is made that you have overstated your qualifications and or experience, you may lose consideration. information about ctap and ictap eligibility is on the office of personnel management's workforce restructuring career transition website at: https://www. information about ctap and ictap eligibility is on the office of personnel management's workforce restructuring career transition website at: /. (veoa, vra, and 30% or more disabled) - /
career transition assistance program (ctap) - https://www. gov/policy-data-oversight/veterans-services/vet-guide-for-hr-professio nals/
career transition assistance program (ctap) - /
interagency transition assistance program (ictap) - https://www. gov/jobs/support-documents/
interagency transition assistance program (ictap) - /
schedule a appointments for the disabled - https://www. gov/policy-data-oversight/workforce-restructuring/employee-guide-to-ca reer-transition/
schedule a appointments for the disabled - /


click here to view vacancy questions: https://apply. gov/policy-data-oversight/disability-employment/hiring/


click here to view vacancy questions: . required documents

resume: you are highly encouraged to use usajobs resume builder to ensure all required information is included in your resume. if you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, annual salary, and description of job duties. include name and address of employer; supervisor name and telephone number. refer to bia-4432 link: . to claim 10-point veterans preference, submit a sf-15 application () along with the appropriate supporting documentation. for additional information regarding veterans preference visit: . career transition assistance program (ctap)/interagency career transition assistance program (ictap): if you are claiming ctap/ictap, follow the instructions below: . licensure, certifications: applicants should list their license/certifications on their resume, along with the expiration date, if applicable. your resume and any documents submitted will be retained for three months and may be used at any time during this period. follow the prompts to upload your resume and/or supporting documents. if you need a reasonable accommodation for any part of the application and hiring process, please notify the human resources office (donna belgarde, , and/or 701-263-3203. for additional questions please see our frequently asked questions (faqs) found here: . agency
email

donna. agency
email


address

white earth service unit
40520 county hwy 34
ogema, mn 56569
us
learn more about this agency
next steps

you can track the progress of your application package via your usajobs account. you will receive an acknowledgement from usajobs that your submission was successful once we have received your on-line occupational questionnaire, resume, and any supporting documentation. you will be contacted if further evaluation or interviews are required. we may verify all information you provide in your resume and questionnaire responses, through reference and/or background check, and/or verification of your education. if you are selected, you will be contacted personally by the human resources office posting this announcement. it is the applicant's responsibility to verify that information and documents entered, uploaded, or faxed are received, legible and accurate

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