Court Clerk - Magistrate In-Court Clerk

1-5 yrs required

Full-time

No

# Court Clerk - Magistrate In-Court Clerk

Organization is currently seeking an experienced and qualified Court Clerk to fill the role of Magistrate In-Court Clerk. The position offers a full-time schedule and a competitive wage of per hour.

## Responsibilities

The Magistrate In-Court Clerk will be responsible for performing administrative and secretarial duties for assigned Magistrate Court judges. Specific duties may include:

* Preparing and maintaining court schedule and calendars for assigned judges and related court personnel
* Preparing and maintaining daily, weekly, and long-term court calendars of hearings, trials, and all related court proceedings and deadlines
* Ensuring daily court schedule is publicly posted
* Preparing and maintaining schedules and appointments for individual judges, as assigned
* Pulling, preparing, and distributing files of scheduled cases and related legal documents to judges, attorneys, and other court personnel
* Answering inquiries and providing information on scheduling and other court proceedings to the public, attorneys, court personnel, law enforcement agencies, and other interested and affected parties
* Transcribing and preparing legal documents including, but not limited to, court orders, memorandum decisions, hearing notices, findings, calendars, correspondence, and related documents
* Coordinating court-ordered mediation activities
* Providing administrative services for Problem Solving Courts
* Taking and transcribing dictation for court orders, decisions, correspondence, and related documents
* Preparing marriage licenses and scheduling marriage appointments
* Opening, logging in, and distributing mail
* Preparing travel vouchers
* Monitoring and maintaining office supplies
* Performing similar duties for other judges, as needed
* Performing all work duties and activities in accordance with County and Court policies, procedures and safety practices

## Qualifications

In order to be considered for this role, candidates must have:

* At least one (1) year of In-Court experience, preferred
* At least one (1) year of Court Clerk experience
* High school diploma or GED equivalency
* Advanced secretarial or business office training, preferred
* Three (3) to five (5) years of experience as a Judicial secretary preferred or experience in a legal environment
* Typing speed of at least 50 wpm with accuracy
* Knowledge of Court and related judicial system operations, processes, procedures, methods, terminology, and policies
* Knowledge of applicable federal, state, and local Court statutes, codes, and ethical standards
* Knowledge of customer service procedures, techniques, and objectives
* Knowledge of operation of standard and specialized office equipment
* Knowledge of operation of a multi-line telephone system
* Knowledge of operation of a personal computer and job-related software
* Knowledge of preparation and maintenance of records, files, reports, court calendars, and schedules
* Knowledge of transcription and preparation of court and legal documents, findings, orders, correspondence, and English grammar, spelling, punctuation, and composition
* Knowledge of current office practices and procedures
* Ability to work cooperatively and constructively with fellow workers and members of the public to provide public service of the highest quality and quantity
* Ability to follow oral and written instructions
* Ability to prepare and maintain court schedules and calendars
* Ability to maintain and prepare files, records, reports, databases, and correspondence
* Ability to review files and determine their content and completeness and perform follow up work as needed
* Ability to prepare court and legal documents, following a prescribed format to ensure accuracy and compliance with legal requirements and standards
* Ability to take and transcribe dictation
* Ability to operate standard office equipment, a personal computer, and program applications appropriate to assigned duties
* Ability to establish and maintain effective working relationships with judges, the public, supervisory personnel, attorneys, court personnel, local elected and appointed officials, and other County employees under occasionally stressful conditions
* Ability to communicate effectively both orally and in writing
* Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines
* Ability to perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner
* Ability to perform time management and scheduling functions, meet deadlines, and set project priorities
* Ability to work well under pressure and maintain a calm and professional demeanor, under stressful or adversarial conditions
* Ability to maintain individual and Court confidentiality
* Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions
* Must successfully complete a background investigation through the National Crime Information Center (NCIC)
* Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to discern verbal instructions and communicate effectively on the telephone and in person
* Sufficient visual acuity, with or without reasonable accommodation, which permits the employee to comprehend written work instructions and review, prepare, and organize documents and files
* Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to operate a personal computer and standard office equipment
* Sufficient personal mobility, agility, strength, and physical reflexes, with or without reasonable accommodation, which permits the employee to lift up to 25 pounds, sit and work at a keyboard for an extended period of time, and work in an office environment

## About Organization

Organization is a County organization that is committed to providing the highest quality public service. The County is an Equal Opportunity Employer and is dedicated to creating

Background investigation through the National Crime Information Center (NCIC)

English

Knowledge of court and related judicial system operations, processes, procedures, methods, terminology, and policies; customer service procedures, techniques, and objectives; operation of standard and specialized office equipment; operation of a multi-line telephone system; operation of a personal computer and job-related software; preparation and maintenance of records, files, reports, court calendars, and schedules; transcription and preparation of court and legal documents, findings, orders, correspondence, and related documents; English grammar, spelling, punctuation, and composition; current office practices and procedures

High school diploma or GED equivalency

Submit a job application and a typing test

Qualification and Experience High school diploma or GED equivalency is required and advanced secretarial or business office training is preferred; and three (3) to five (5) years experience as a Judicial secretary preferred or experience in a legal environment is required; or any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

Legal