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Legal Staff Other in Atlanta, GA

Ogletree, Deakins, Nash, Smoak & Stewart, PC Sep 19,2017 May 16,2017 Location USA Atlanta GA
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Law Firm

Legal Staff

Min 2 yrs required

Profile

Immigration Data Clerk The candidate will join the Immigration practice group. Will perform a variety of data entry, scan, copy and filing duties to track and document receipt/approval notices from the USCIS in the Firm’s centralized document management systems and business records. Communicates receipt/approval information to visa beneficiaries via e-mail correspondence and via transmittal letters prepared for attorney review/signature. Ensures that immigration documents are easily accessible to clients, legal and non-legal staff members. Duties include: Copies all receipts/approvals. Transmits appointment notices to administrative secretaries for processing. Enters receipt/approvals into VisaTrax. Scans and enters receipts/approvals into DMS. Prepares e-mail correspondence to visa beneficiaries. Scans, copies and enters incoming documents from visa beneficiaries. Prepares attorney transmittal letters. Assists with biweekly RMS audit of files located in attorney offices. Assists with monthly RMS audit of files located in HD file room. Assists with file closing and on-site file organization projects. Assists with preparation to remove on-site files to off-site storage facility. Provides back-up coverage for front desk personnel as needed. Assists with loose and red weld filing as time permits.

Qualification and Experience

2+ years of data entry experience, preferably in a law firm required. Excellent organizational skills; ability to organize, manage, prioritize, and handle numerous projects/tasks are required. Should be proficient in Microsoft applications, including Word and Outlook, with ability to learn specialized immigration management software VisaTrax and a document management system. Should be able to operate multi-line phone, calculator, copier, fax, and scanner. Flexibility to work weekend overtime for monthly RMS monthly audits; willing to commit to work additional hours when necessary to reach Firm objectives.

Additional info

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Company info