Job Title: Administrative Assistant
Job Responsibilities:
- Extensive calendar management and scheduling of meetings, conference calls, travel arrangements, and events.
- Overseeing entry and coding of time.
- Reconciling monthly billing statements and tracking to budget.
- Preparing and formatting documents in Word.
- Management and tracking of expense reimbursements.
- Providing back-up support to other administrative assistants when needed.
- Handling ad hoc projects and duties as required.
Education and Experience Information:
- Candidate should have 1-3 years of previous experience supporting multiple professionals.
- Must have strong multi-tasking skills and the ability to prioritize activities and work under pressure to meet client deadline expectations in a fast-paced environment.
- Candidate should be a creative and independent thinker, confident in asking questions to complete tasks efficiently.
- Strong writing and research skills are required.
- Exceptional organizational skills and strong attention to detail are essential.
- Strong Outlook, Word, PowerPoint, and Excel skills required.
- Must be comfortable learning new software programs that support business operations.
- Experience with legal billing software is a plus.
- Interest in the Healthcare field is highly preferred.
- A BA Degree is highly preferred.
Salary Information:
- The base annual pay range for this role is between $63,000-$69,000.
- The base pay offered will vary depending on skills, qualifications, experience, location, and internal equity.
- A full range of medical, financial, and/or other benefits dependent on the position will also be offered.
Legal Terminology:
- Law firm is an equal opportunity employer dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or any other protected classes or characteristic protected under applicable federal, state, or local law.
- Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.
- This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.
- If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.
- Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9.
- In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify’s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official . Citizenship and Immigration Services’ (USCIS) photograph.
