Job Title: Legal Practice Assistant
Job Responsibilities:
- Open new clients and matters, and prepare conflict of interest forms.
- Perform administrative responsibilities and collaborate with other departments such as paralegal services, office services, finance, and records.
- Maintain client and administrative filing for lawyers following established procedures.
- Prepare files using FileTrail procedures and maintain appropriate records for storage.
- Coordinate domestic and foreign travel, including hotel, flights, and car rentals, and prepare travel itineraries and materials for meetings.
- Maintain lawyers’ contacts in Outlook and BD Hub with accurate contact information and notes.
- Answer and screen calls, field inquiries, relay messages, and respond promptly to clients in a timely manner.
- Create, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations.
- Draft routine correspondence and forms.
- Assist lawyers with marketing and business development functions, including internet research, preparing materials for meetings and proposals, and coordinating lawyers’ biographies.
- Track, organize, and process expense reports, reimbursements, and check requests using Chrome River.
- Maintain CLE records for lawyers.
- Manage and maintain lawyers’ schedules and calendars.
- Work with marketing and various office departments to schedule and organize meetings and events.
- Interface and establish ongoing positive business relationships with clients.
- Observe confidentiality of the lawyer-client relationship.
- Perform other related duties as required and assigned.
Education and Experience Information:
- Bachelor’s degree preferred.
- Ability to adapt to changes in the work environment and manage competing demands.
- Strong technical, organizational, and administrative skills.
- Exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in the decision-making process; makes timely decisions.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
Salary Information:
The law firm offers a generous total compensation package with bonuses and raises awarded in recognition of individual merit-based performance. All full-time Business Services employees may participate in the law firm’s comprehensive benefit program, including a health and wellness plan, life and disability insurance, flexible spending accounts, a health savings account, a 401(k) plan, a profit-sharing plan, and a substantial Paid Time Off (PTO) program.
The law firm is committed to providing equal employment opportunity to all applicants and employees in full compliance with all state, federal, and local laws prohibiting discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability, or any other status protected by applicable law.
The law firm is proud of its remarkably cohesive culture, encompassing more than 2,500 lawyers and business professionals worldwide, and seeks to attract and develop the very best talent to work with them.
