Immigration Assistant in Richardson, TX

Law Firm

Richardson, TX

Immigration Assistant in Richardson, TX

Law Firm Non Legal Department

Max 2 yrs required

No

Job Title: Immigration Assistant

Job Responsibilities:
The Immigration Assistant plays a crucial role in supporting attorneys and case managers in preparing, filing, and monitoring various immigration and legal matters. The key responsibilities include:

- Supporting paralegals, senior paralegals, and attorneys in email and phone communications.
- Providing limited guidance to assignees regarding proprietary systems and case processing.
- Developing an understanding of client communication procedures and requirements.
- Inputting client services rendered and sending them to Accounting for processing.
- Learning procedures and documentation requirements for different case types, both simple and advanced, and executing case processing tasks as assigned.
- Processing basic corporate immigration cases.
- Relaying concerns and proactively escalating them to the appropriate team members.
- Utilizing templates and prepared materials to complete documents for attorney review and learning best practices.
- Managing the status of all filed applications and petitions and finalizing documents after attorney review.
- Utilizing document and data management systems to prepare, monitor, and record all aspects of client casework per policy.
- Learning to prepare internal caseload reports for management.
- Sharing process flows, based on templates, with assignees.
- Performing research to obtain information such as background on a company or industry, current wages, processing procedures, and standard processing times.
- Initiating contact with government agencies to obtain necessary information and alerting senior paralegals or attorneys regarding potential process delays or problems.

Education and Experience Information:
- A high school diploma or equivalent is required.
- A Bachelor’s degree or 2 years of related business experience is required.
- Superb organizational skills, ability to follow instructions, and take actions independently.
- Ability to manage cases and work within strict timelines.
- Excellent English language skills, both verbal and written.
- Ability to proofread and edit one's own work product.
- General computer knowledge and typing skills, including word-processing, email, and forms software.
- Professional and respectful attitude towards all coworkers.
- Ability to receive and analyze information and share it with office members.
- Strong attention to detail and accuracy.
- Proficiency in MS Office, Scan/Copy, and learning to effectively utilize VB and Cobalt.

Salary Information:
The position offers competitive pay, a discretionary annual bonus, and an outstanding benefits package, including medical, dental, vision, disability, and life insurance, sick time, unlimited vacation, and a 401(k) with company match.

Working Conditions:
- Ability to sit and work at a computer keyboard for extended periods.
- Ability to stoop, kneel, bend at the waist, and reach daily.
- Ability to perform general office administrative activities, including copying, filing, delivering, and using the telephone.
- Ability to lift and move up to 25 pounds occasionally.
- Regular and on-time attendance is required.
- Must be able to prioritize, schedule, and complete testing required for multiple applications with overlapping schedules.
- A certain degree of creativity and flexibility is required.
- Hours may exceed 40 hours per week.
- Occasional travel by conventional means, including aircraft and motor vehicle, within the region and to other locations as required.

The job requires an individual who can perform each essential duty satisfactorily, and the requirements listed are representative of the knowledge, skill, and ability required, though not exhaustive of all duties, responsibilities, or qualifications associated with the job.

The law firm is an Equal Opportunity Employer and ensures equal employment opportunity without discrimination or harassment based on various protected characteristics. The firm does not accept unsolicited resumes from recruiters or employment agencies and is not obligated to pay any referral compensation or recruiter fee without a current executed Recruitment Services Agreement.