Job Title: Legal Administrative Assistant
Job Responsibilities:
- Provide administrative support to attorneys within the Trust & Estates Practice Group, including managing calendars and handling correspondence.
- Prepare, edit, and format legal documents, contracts, agreements, and correspondence.
- Maintain, organize, and manage case files, client records, and other legal documents.
- Coordinate the execution of legal documents, including obtaining signatures, notarization, and filing as required.
- Manage and track deadlines to ensure timely filings and submissions.
- Assist with due diligence, document reviews, and regulatory compliance matters related to trust or estate transactions.
- Prepare and file regulatory and corporate documents as required by federal and state laws.
- Maintain a high level of confidentiality regarding all sensitive legal and client matters.
- Organize team meetings, prepare meeting materials, and track follow-up actions.
- Handle administrative tasks related to billing, time entry, and expense reporting for attorneys.
- Collaborate with other administrative staff and legal professionals to ensure smooth workflow and efficiency.
Skills and Abilities:
- Strong administrative and organizational skills, with the ability to manage multiple deadlines.
- Excellent communication and interpersonal skills to liaise with attorneys, clients, and other stakeholders.
- Proficiency in legal documentation, contract management, and regulatory filings.
- Ability to maintain confidentiality and handle sensitive information.
- Proactive problem-solving skills.
- Proficiency with Microsoft Office Suite and legal document management software.
- Ability to create an organized filing system.
Education and Experience:
- Bachelor's degree preferred, but a high school diploma is accepted with some college or equivalent work experience.
- 5+ years of experience in a law firm or legal setting.
- Experience in Trust and Estate law is required.
- Experience in communicating with government agencies is highly preferred.
Salary Information:
- Salary Range: $65, to $80, Annually
Additional Information:
- Job Type: Full-Time, Non-Exempt, On-site
- The law firm offers a competitive salary and benefits package.
- Opportunities for professional growth and development within a dynamic and supportive environment.
- A collaborative culture that values innovation, integrity, and inclusivity.
- The law firm is an equal opportunity employer, celebrating diversity and committed to creating an inclusive environment for all employees.
