Law Firm
Portland, OR
Front Desk Specialist in Portland, OR
Law Firm Non Legal Department
2-5 yrs required
No
Law Firm Seeking Front Desk Specialist with Excellent Communication Skills
We are **Members Only**, a prestigious law firm seeking a Front Desk Specialist to join our team. This is an exciting opportunity for a self-motivated individual with recent and relevant professional reception experience. The successful candidate will possess excellent communication skills, along with the ability to manage visitors, clients, telephone calls and messages, and provide high-level administrative support. If you have proven expertise in Microsoft Office and a track record of exceptional customer service, we want to hear from you.
Key Responsibilities:
- Greet clients and visitors with a positive, helpful approach
- Ensure front desk is staffed at all times and phone calls are answered promptly, accurately, and professionally
- Take ownership of front office and kitchens, maintaining lobby appearance and providing direction to visitors and staff
- Manage conference room scheduling and provide technical assistance
- Maintain precise electronic in/out board status of attorneys and staff members
- Receive and log daily faxes and deliveries and notify recipients promptly
- Manage parking validations and record-keeping
- Handle new client inquiries and track cold contact data
- Perform conflict checks and assist with new case intake and assignment reports
- Maintain and circulate office references and maps
- Act as liaison between attorneys/staff and building management and maintenance personnel
- Provide high-level administrative support to various departments within the firm
- Contribute positively as part of a team and perform other tasks as directed
Qualifications:
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- Excellent communication skills
- Proven expertise in Microsoft Office Suite
- Ability to manage visitors, clients, telephone calls and messages
- High-level administrative support experience
- Exceptional customer service skills
- Hands-on skills with scanners, printers, copiers, and computers
Schedule and Application Process:
- Schedule is 7:45am to 4:45pm, Monday through Friday
- Consistent and reliable attendance is required
- Please submit resume and cover letter using the job link above
- Applicants must include all documents for consideration
Join our team at **Members Only** and become a vital member of our front desk staff. Use your excellent communication and administrative skills to provide exceptional service to our clients and staff. Apply now for this exciting opportunity.
Jun 10, 2025
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Sep 18, 2024
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