Office Administrative Assistant in Charlotte, NC

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Law Firm

Charlotte, NC

Office Administrative Assistant in Charlotte, NC

Law Firm Non Legal Department

No

Job Title: Office Administrative Assistant

Job Responsibilities:
- Organize and maintain case files by opening files, obtaining pertinent case information, organizing legal documents, and inputting data into the case management system.
- Responsible for accepting, managing, and following up on client payments.
- Prepare mass mailings, faxes, and correspondence with other attorneys.
- Assist clients by answering questions, scheduling appointments, requesting information, and providing instructions for non-legal matters.
- Answer multi-line telephones, contact clients, take detailed messages, and return calls.
- Maintain attorney calendars by scheduling court dates, client appointments, meetings, etc.
- Maintain inventory, copiers, phones, and office environment.
- Visit clients in Mecklenburg County Jail.
- Pick-up Discovery and Office Lunch.

Education and Experience Information:
- Extensive software skills in Microsoft Office Suite and Excel are required.
- Applicant must be a motivated self-starter who demonstrates accuracy and attention to detail, requiring limited supervision.
- Multi-tasking skills and a positive attitude with strong communication skills, along with an interest in providing excellent customer service, are expected.
- Fluency in Spanish is mandatory.
- A notary license is preferred but not required.

Salary Information:
- Pay: per hour
- Benefits include 401(k) matching, health insurance, life insurance, and paid time off.

Additional Information:
- Job Type: Full-time
- Schedule: 8-hour shift, Monday to Friday
- Work Location: In person

Candidates are expected to submit a cover letter, resume, and references for consideration.

May 26, 2025
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