Legal Staff Paralegal in Philadelphia, PA

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Law Firm

Philadelphia, PA

Legal Staff Paralegal in Philadelphia, PA

Legal Staff

5-10 yrs required

No

Job Title: ARC Legal Assistant

Job Responsibilities:
The ARC Legal Assistant operates within an innovative centralized team of experienced administrative professionals. The role involves supporting attorneys with specific client matters and various practice groups by processing work efficiently and accurately. The responsibilities of the ARC Legal Assistant include:

- Preparing/transcribing legal correspondence, pleadings, memos, reports, and forms from Big Hand or other media.
- Preparing new client and/or new matter forms.
- Preparing expense reports and check requests.
- Preparing engagement letters, invoices, and other case administration documents as directed by either an attorney or paralegal.
- Preparing and handling documents for E-Filing.
- Inputting critical dates and deadlines into the law firm’s electronic docketing system.
- Scheduling depositions and mediations.
- Providing efficient workflow, including the duplication, printing, mailing, and merging of documents.
- Proofreading all work for accurate content and context.
- Preparing and maintaining client and office files both in electronic and paper filing systems.
- Liaising with third-party vendors when necessary to coordinate services.
- Communicating with clients via phone or email.
- Performing data entry, which includes inputting clients’ personal biographic or corporate information into firm software.
- Scheduling and coordinating meetings and conferences, including greeting clients and distributing materials.
- Coordinating and scheduling travel arrangements, which include transportation, automobile rentals, and hotel reservations.
- Accurately inputting attorney time into the accounting system.
- Adapting to changes in responsibilities associated with the job as business needs evolve and performing other duties as assigned.

Education and Experience Information:
- Outstanding written and verbal professional communication skills; ability to professionally interact with clients, attorneys, and staff is required.
- Proficiency in Microsoft applications with an advanced level in Microsoft Word and Outlook.
- Technical legal writing and memo/letter creation required.
- Experience with Philadelphia and surrounding areas and Federal Court Rules and E-Filing.
- Willingness to expand Court Rule and E-Filing knowledge within other jurisdictions.
- Experience with electronic Document Management Systems (iManage preferred) required.
- Excellent document processing skills, typing skills, proofreading skills, and high-level attention to detail required.
- Ability to manage multiple tasks and projects as work comes in and information is supplied.
- High degree of resourcefulness and problem-solving acumen.
- 5-10 years of legal or related experience is preferred.
- High School Diploma or equivalent experience required; College degree preferred.
- Ability to work overtime is required.

Salary Information:
The text does not provide specific salary information for the ARC Legal Assistant position.

About Us:
The law firm is known for its commitment to action and tangible results, rapidly growing to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Founded in 1970, the firm has over 825 attorneys practicing internationally in 31 cities across North America and Europe. The law firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. The law firm is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be.

The law firm is committed to fostering greater inclusion in the legal profession. It understands the organizational effectiveness that comes from welcoming and valuing differences within the firm and knows that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. The firm encourages candidates to apply and join in this effort.

The law firm actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized. The law firm is an Equal Opportunity Employer, including disabled and veterans.

Jun 23, 2025
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