Job Details

Legal Staff Legal Secretary in Kingman, AZ

This job is expired...

Company name

Superior Court of Mohave County

Organization Type

Government

Job Type

Legal Staff

Practice Area

Government and Government Relations

Years of Experience

Min 3 yrs required

Location

Kingman, AZ

Date Last Verified

Jun 13,2018

Posted on

Jun 12,2018

12 hits

Profile

Judicial Assistant to Court Commissioner Duties: Provides high production legal secretarial, clerical and office administrative work for the Court Commissioner. Responsible for handling the day-to-day operations of the judicial division including serving as first point of contact, working with the public, maintaining the court calendar, coordinating activities, preparing forms, correspondence, maintaining filing systems. Under general supervision, undertakes, performs and provides a variety of secretarial, clerical and related office support associated with the operation, functions and coordination of work of a judicial division. Handles the day-to-day operations of a judicial division; serves as first point of contact for the judicial division; works with visitors, callers and others having business with the Court Commissioner; maintains and updates the Court Commissioner’s schedule and as required, court calendar; schedules appointments, contacts persons requesting appointments and performs related support tasks. Drafts and/or edits correspondence, letters, memoranda and other written documents; maintains and updates electronic and manual recording and filing systems. Replenishes office and common area supplies and materials; fills water pitchers, replenishes cups and performs other duties associated with preparing the courtroom and surrounding areas. Accepts and checks court files set for hearing; determines completeness and readiness for court activities. Updates and maintains a variety of statistical and financial files, records, logs and reports. Retrieves and processes daily mail; makes copies; sends and receives faxes; shreds confidential documents as instructed; operates and maintains office equipment; orders supplies and materials; maintains and updates inventory and supply logs. Makes conference and/or other travel arrangements. Coordinates judicial activities with other judicial officers, attorneys, public agencies and others having business with the Judicial Division. Responds to inquiries; provides legal information and assistance within the scope of designated authority without giving legal advice.

Qualification and Experience

QUALIFICATIONS: A high school diploma or GED AND 3 years of relevant court clerk, secretarial, legal secretarial, clerical, customer service or closely related experience OR any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved. Knowledge of applicable city, county, Arizona Supreme Court, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives. Knowledge of Mohave County and specific court-related policies and procedures. Knowledge of the principles of file and records management. Knowledge of the principles of bookkeeping and/or accounting. Knowledge of court processes, procedures and legal terminology. Knowledge of the principles of inventory control. Skill in reading, understanding, interpreting and applying relevant city, county, state and Federal statutes, rules, ordinances, codes, administrative orders, case law and other relevant directives. Skill in assessing, evaluating, prioritizing and handling multiple tasks, projects and demands. Skill in working within deadlines to complete projects and assignments. Skill in producing written presentations and oral reports for internal and external audiences. Skill in establishing and maintaining effective working relations with co-workers, other County
employees, representatives of other governmental agencies, the bar association, victims, witnesses, litigants, jurors, news media, general public and others having business with the courts of County. Skill in operating a personal computer utilizing a variety of commonly used and specialized software applications. Requires graduation from high school or equivalent and 3 years progressively responsible court clerk, secretarial, legal secretarial, clerical, customer service or closely related experience. Should possess excellent organizational, customer service, computer and office management skills.
Start Date: July 9, 2018

Additional info

Position #Judicial Assistant 06/04/18

Company info

Hiring Coordinator
Superior Court of Mohave County
401 E. Spring Street
P. O. Box 7000
Kingman, AZ 86402-7000
Phone: 928-753-0736 Ext 4363