Job Details

Employee Relations And Legal Assistant Specialist

Company name

Federal Way Public Schools (FWPS)

Organization Type

Academic

Job Type

Legal Staff

Date Last Verified

Aug 31, 2021

Valid Through

Dec 14, 2021

Posted on

Jul 27, 2021

Salary

USD 80600 Annually

Years of Experience

Min 5 yrs required

Location

Federal Way, WA, United States

Employment Type

Full-time

Industry

Legal
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Profile

Employee Relations and Legal Assistant Specialist
The candidate will lead with an equity-based lens that will transform outcomes for all students by focusing on responsive delivery of personalized service and high leverage professional practices that remove barriers and build up anti-racist strategies for marginalized and underrepresented students that ultimately benefit all students. Support General Counsel in their capacity with public records requests and compliance; Harassment, Intimidation and Bullying investigations; and case management and tracking. Provide backup in technical as well as routine administrative tasks and conducts investigations under the direction of General Counsel. Exercise independent decision-making abilities and make decisions within parameters established with their supervisor, handle multiple time-sensitive tasks and resolve difficult and/or delicate parent, staff and community issues. Respond daily to a wide variety of emails and calls, many of which require the ability to manage conflict, problem-solve, and exhibit a high degree of confidentiality. Draft, prepare and process a variety of forms, memorandums, resolutions, contracts, agreements, pleadings, briefs, letters and other documents; assure proper completion within legally mandated time frames. Monitor timelines for required HIB to ensure investigations will be completed as soon as practicable but generally no later than five (5) school days from the initial complaint or report. Identify critical deadlines and updates general counsel with relevant information related to the status of cases. Submit the appropriate supporting documentation in the timely preparation and filing of documents and for public records requests, hearings and meetings. Prepare and produce general correspondence and other written materials from a rough draft, notes, verbal instructions and or email directions. Prepare correspondence and reports to governmental agencies such as the Human Rights Commission, Equal Employment Opportunity Commission, Office of Civil Rights, Department of Labor, Office of the Superintendent for Public Instruction, and Employment Security Department. Proofread and edit documents and other written materials to assure accuracy and completeness; correct errors and omissions. Independently composes correspondence for supervisor’s signature. Conduct investigations and write investigation reports at the direction of the supervisor. Operate a variety of office equipment including dictation, computer, IPad, laptop, telephone, calculator and photocopier equipment. Perform legal research or other research. Check legal citations and references for correct format. Retrieve, store, edit and print documents as needed. Prepare written updates regarding developments in case law, statutory provisions, bargaining issues and other matters as determined by supervisor. Gather and review the information and assist in responding to a discovery request, public records requests, subpoenas, request for information; gathers records and information and coordinates responses to interrogatories and requests for production. Redact exempt information as needed and draft redaction logs. Prepare materials for meetings or hearings and schedules and attend interviews and takes notes. Schedule pre-deposition/pre-hearing conferences /interviews with witnesses and attendees; prepare files for conferences and hearings. Identify and resolve scheduling conflicts. Draft letters, notifications, agreements, memorandum of understandings, letters of intent, etc., sign correspondence after clearing any technical or policy content with administrator(s). Summarize depositions and other discovery material. Initiate and prepare annual administrative or procedural notices or instructions to staff; prepare the necessary issuance and present them for signature. Develop databases for use in producing required projects, reports, bargaining activities, grievance tracking and summary activity analyses using a variety of software programs. Schedule and coordinate interviews and interview process for investigators. Provide support for meetings and/or attends meetings or other administrative activities for the purposes of taking minutes and/or notes as requested. Research, compile, and format information as assigned, including but not limited to policies and procedures, data in graphs, charts, statistical tables, and/or other presentation mediums. Research may require off-site investigations, archive records retrieval, telephone calls and Internet research. Interact constructively with other Office of the Superintendent administrators and staff. Responsible for record retention, record-keeping system and archiving supervisor’s files and public records. Coordinate duties with other departmental office personnel to ensure the department’s office area is a warm and welcoming environment. Support customers when another staff is on leave or in need of assistance. Maintain and update knowledge and skills required for success in the position by participating in professional development activities as needed or as assigned; stays current in practices and research on matters for assigned responsibilities. Maintain research documents including procedure manuals and other reference documents as necessary. Arrange for interpreters. Perform other duties as assigned.

Qualification and Experience

The candidate should have an AA degree and Bachelor’s degree. Should have 5 years of experience in the legal or government public records field. Should have experience working in a public agency, knowledge of Washington State laws and regulations. Previous work experience with a law firm or law office is required. Should have knowledge in investigation techniques, work experience with senior management level administration, excellent word processing, spreadsheet, newsletter, website and database skills, proficient knowledge and excellent skills regarding grammar, spelling, proofreading and oral and written communication, proficient with Microsoft Word, Microsoft Excel, Microsoft Publisher and PowerPoint, proficient with an e-mail system and willingness and ability to reach a high level of proficiency with the District’s current e-mail system, excellent judgment, human relations, multi-tasking and organizational ability is needed to independently prioritize and appropriately respond to time-sensitive, legal, compliance and contractual issues. Should have knowledge of Legal terminology; local, state and federal court rules and their application; court procedures, Legal forms and documents and their processing; and sources for checking legal citations, Secretarial procedures, Mathematical calculations, School board policies and procedures. Should have ability to demonstrate a high degree of initiative, judgment, discretion and ability to carry out assigned duties, demonstrate proficiency at multi-tasking and organization skills, demonstrate aptitude and ability to use legal terminology; local, state and federal court rules and their application; legal forms and documents and their processing; and sources for checking legal citations, comply with school board policies and follow administrative procedures, demonstrate customer service and have the ability to effectively interact with administrators, staff and other community members, demonstrated aptitude and ability to effectively serve as a communication link with various organizations, employees, departments and the public, structure and formate reports and graphs on a variety of software systems, work effectively under pressure and meet multiple deadlines\Establish and maintain positive and effective working relationships with staff, parents, principals, administrators, vendors, outside agencies and the general public, routinely resolve problems and make decisions based on good judgement, research and analyze data and make recommendations, demonstrate basic knowledge of modern technology and willingness and ability to increase knowledge to proficiency, work independently and collaboratively with others fostering a team approach whenever appropriate, to maintain a good work attendance record, be punctual, and follow District procedures for reporting all absences, demonstrate enthusiasm, flexibility and a commitment to students, to practice effective safety and security within individual work routines, follow written and verbal directions with minimal supervision, speak, read and follow written communications in English, exercise judgment as to when to act independently and when to refer to higher authority, practice ethical and professional standards of conduct including the requirements of confidentiality, communicate effectively with staff, students, parents/guardians, and the public in a multicultural and multiracial community, interact positively with students, parents and staff in a professional manner and demonstrate a commitment for students and their success, continue professional growth. Should have knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others, ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the District, ability to understand and hold self and others accountable for promoting the Federal Way Public Schools’ commitment to “Each Scholar: A Voice, ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage. Should constantly sit, stand and walk, bend neck and back, use hands for repetitive grasping and pushing/pulling, be required to squat and use hands for fine manipulation. The employee will occasionally be required to climb stairs/ladder, lift and reach overhead, knee stand, kneel. Must constantly lift/carry up to 10 lbs. and must frequently lift/carry up to 25 lbs. Should occasionally lift/carry a maximum of 35 lbs. Should occasionally push/pull a maximum force of 100 lbs.

Additional info

JOB ID: 7220

Company info

hiring coordinator
Federal Way Public Schools (FWPS)
31405 - 18th Ave. S.
Federal Way, WA 98003

   

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