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Legal Staff Legal Secretary in Applegate, CA

Placer County May 15,2018 May 13,2018 Location Applegate CA
This job is expired...

Government

Legal Staff

Government and Government Relations

Min 5 yrs required

Profile

Administrative Legal Supervisor The candidate will work within the Sheriff's Office Records Unit. Will plan, organize, direct and supervise operations within an assigned legal division, program, or unit; and perform a variety of specialized technical tasks relative to assigned area(s) of responsibility. Receive general direction from management staff. Exercise direct supervision over assigned senior administrative legal clerks, secretarial staff, and/or clerical personnel. Recommend and assist in the implementation of unit goals and objectives; establish schedules and methods for office operations; and prepare and implement legal office policies and procedures. Plan, prioritize, assign, supervise and review the work of assigned staff. Prepare and monitor rotation schedules of assigned support staff. Evaluate operations and activities of assigned programs or units; recommend improvements and modifications; ensure compliance with appropriate statutes, laws, and regulations; and confer with legal staff and other stakeholders regarding the application of appropriate laws, codes and regulations. Perform specialized research and analysis related to assigned service area. Appear in court to provide information on behalf of the department as required. Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for office equipment and staff; and monitor and control expenditures. Participate in the selection of staff; provide or coordinate staff training; work with employees to correct deficiencies; participate in the initial stages of the Internal Affairs process as needed; and implement discipline procedures. Monitor and supervise the processing and serving of criminal documents; securely maintain confidential files; serve as custodian of records for assigned programs or units; and ensure security of access to restricted unit telecommunications systems. Prepare and submit a variety of written reports, statistical analyses, and other related documents related to assigned program or unit operations and activities. Prepare data and respond to regulatory audits. Serve as liaison with Federal, State, and local government regarding assigned program unit specialty area. Represent assigned programs or units to outside agencies, vendors, and related to assigned program or unit service area. Provide technical assistance and feedback to other agencies as needed. Perform the most complex work of the Unit. Answer questions and provide information to the public. Investigate complaints and recommend corrective action as necessary to resolve complaints. Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service. Perform related duties as assigned.

Qualification and Experience

The candidate should have training equivalent to the completion of the twelfth grade preferably supplemented by college course work in paralegal, business, accounting or a related field. Must have 5 years of increasingly responsible legal administrative, secretarial or clerical experience with 1+ year of lead experience. Should have knowledge of principles and practices of: legal office management; record keeping and record management; and computer hardware and software including word processing, spreadsheets, and database packages. Must have knowledge of principles of: supervision, leadership, training and performance evaluations as well as budget monitoring, basic accounting, and auditing processes. Should also have knowledge of: English usage, spelling, grammar and punctuation; pertinent local, State and Federal laws, ordinances and rules pertaining to assigned program or unit service areas; basic criminal justice procedures and record keeping; and principles and practices of work safely. Should preferably have a strong knowledge of the California Public Records Act and prior experience with a law enforcement agency. Must have ability to: organize, implement and direct legal office operations/activities; analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policies and procedures; supervise, train, motivate, and evaluate assigned staff; analyze, interpret and explain pertinent policies and procedures, codes, laws and regulations; assist in the development and monitoring of an assigned program budget; develop and recommend policies and procedures related to assigned legal office operations; establish and maintain effective working relationships with those contacted in the course of work; and communicate clearly and concisely, both orally and in writing.

Application Deadline: May 25, 2018.

Additional info

Recruitment #: 2018-12325-01

Company info