Legal Professional Assistant - Insurance Defense and Medical Malpractice
The candidate will work a regular schedule as determined by the Office Administrator/HR and/or the assigned attorneys. Prepares legal documents, pleadings, contracts and correspondence from draft or dictated text. Manages attorneys’ calendars and assists in tracking and meeting deadlines. Dockets court filing deadlines and scheduling orders. Maintains attorneys’ time entry for billing purposes. Coordinates attorneys’ and/or clients’ travel arrangements including scheduling flights, ground transportation, overnight accommodations, preparing directions, and confirming travel schedules. Performs clerical duties such as scheduling appointments, transcribing dictation, composing and typing routine correspondence, scanning and converting various documents, and reading and routing incoming mail. Answers a multi-line telephone system in a professional and courteous manner, determines the purpose of calls, and transfers callers to appropriate personnel. Greets and assists visitors in a professional and courteous manner. Assists in the review and issuance of client invoices. Coordinates conference room set-ups. Files correspondence and legal documents in office electronic and paper filing system. Handles opening new files, including completion of conflict check and setting up electronic and paper file. Maintains and organizes new and existing client files. Ensures proper indexing and filing of original legal documents. Manages and organizes attorneys’ contacts in database. Supports business development activities as needed. Prepares closed case files for off-site storage. Adheres to all firm policies, procedures, standards and guidelines. Maintains confidentiality. Other duties as assigned by the Office Administrator and/or the assigned attorneys. Operate office equipment such as copy/scanning machine, postage meter, and fax machine required. Advanced proficiency in Microsoft Office Suite including typing skills of 75 WPM required. Excellent written and oral communication skills required. 5+ years of experience as a legal secretary or as an administrative assistant in a law firm or legal department. Experience supporting the following practice group(s) Litigation, Insurance Defense, Medical Malpractice. Associates or Bachelors degree preferred. Exceptional interpersonal and customer service skills required. Excellent time management skills. Must effectively prioritize work/projects and execute tasks in a high-pressure environment. Ability to handle multiple tasks simultaneously, set priorities and accommodate rush requests required. Proficiency in federal Electronic Filing depending on the practice of the assigned attorneys required. Experience using a legal time and billing system required.
Parker Poe Adams & Bernstein LLP
Bank of America Tower, 620 South Tryon Street
Charlotte, NC 28202