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Years of Experience
Date Last Verified
Executive Legal and Administrative Assistant Duties: Provides executive support to the University Counsel and Secretary to the Board of Trustees. Provides comprehensive assistance to the University Counsel and the University Counsel's office, including, but not limited to, drafting and editing a wide variety of documents for the University Counsel and Board Secretary; planning, implementing, and tracking special projects; monitoring University Counsel's budget, ensuring the effective administrative operation of the University Counsel's office, and screening mail, e-mail, voice mail and appointments using own judgment and knowledge, including triaging calls and routing people and mail to other executive-level offices for handling from an administrative perspective. Also tracks and obtains the status of University litigation matters; works with outside legal counsel in litigation discovery matters; coordinates witness interviews and deposition scheduling; prepares responses to requests for information from external administrative agencies; and receives and initiates extensive contacts on behalf of the University Counsel. In addition, responds to Open Records Act requests and subpoenas issued to the institution and institutional employees, and tracks legislation. Is also regularly required to resolve complex administrative problems independently and perform tasks that are diverse and advanced; updates and makes other changes to the University Counsel and Board of Trustees websites; and handles and maintains confidential and sensitive information that would have immediate negative impact on institutional operations, performance, or value if shared beyond its intended audience. Assists the University Counsel/Board Secretary with Board of Trustees matters, including drafting and preparing materials for distribution to Trustees, posting information to and updating the Board website; attending Board Committee meetings to record minutes of Committee meetings; and other related duties.
Qualification and Experience
Qualifications: A four-year (bachelor's) degree OR a Paralegal/Legal Assistant certification AND 10 years of legal/executive administrative experience. 8+ years' experience working in a Legal/Administrative Assistant capacity at a public or private post-secondary educational institution; the attorney general's office; city attorney's office; corporate law firm, or for an in-house corporate legal department, in a position reporting directly to a Vice President, attorney, dean, director, or department head, or comparable position within a large or medium-sized corporation. A JD Degree may be considered if they possess less than the required years of work experience. PREFERRED: JD Degree, Master's Degree, or Paralegal certification preferable. Demonstrated ability to organize and prioritize multiple projects concurrently with attention to detail and accuracy and to work independently to analyze, develop, and implement solutions. Demonstrated project management, time management, problem solving, and organizational skills. Excellent communication skills, including writing skills associated with substantive documents. Demonstrated ability to produce project content and output (handouts, presentations, binders and folders) that is organized, attractive, and professional. Excellent interpersonal, customer service and organizational skills, ability to understand financial data and budgets. Demonstrated ability to use judgment when dealing with confidential information. Demonstrated willingness and ability to work a flexible schedule beyond usual working hours. Daily performance of large volume typing, transcription and data entry into a terminal, PC, or other keyboard device, document scanning and conversion and creation and maintenance of electronic filing systems. Ability to work collegially and effectively as part of a team and to effectively carry out goals in a manner that enhances the image of the University Counsel's office and the University. Demonstrated commitment to diversity and sensitivity toward diverse student populations. Must be able to effectively carry out assigned tasks with minimal supervision and work in a team environment, have strong communication skills, work well under pressure and meet short deadlines. Demonstrated use of software including, but not limited to PaperPort, scanning and electronic document conversion software, Outlook, Excel, PowerPoint, and Adobe Acrobat. Proficiently edit, store, retrieve, process, and electronically send correspondence, court forms, legal documents, pleadings, and presentations using office desktop technology tools and telecommunication devices.
Term: 12 months
Close Date: 4-22-2018
Requisition Number: 3135. Send Cover Letter and Resume.
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