Job Details

Legal Staff Paralegal in Indianapolis, IN

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Company name

Bingham Greenebaum Doll LLP

Organization Type

Law Firm

Job Type

Legal Staff

Practice Area

Litigation - General/Commercial

Years of Experience

Min 3 yrs required


USA Indianapolis, IN

Posted on

Feb 19,2018

13 hits


Litigation Legal Administrative Assistant Duties: Supports the delivery of quality legal services to clients by providing administrative and specialized secretarial assistance to attorneys and/or paralegals and working collaboratively and cooperatively with others in a team-oriented environment. Supports a set of attorneys and/or paralegals as a primary assignment and also provides back-up secretarial assistance to other attorneys as assigned. Use computer and document management software, templates and other state of the art software to prepare and process correspondence and memoranda as well as complex legal documents. Proofread documents and check for appropriate formatting, spelling and grammar with a high degree of accuracy. Revise and compare versions of documents as directed. Prepare documents for e-filing and complete the e-filing process. This function requires: considerable knowledge of legal terminology, litigation documents and litigation procedures including rules and procedures of the State, Federal and Appellate court systems, including e-filing; high degree of accuracy with document production, ability to revise documents from handwritten drafts or verbal instructions; and a continual attention to detail. Review, scan, and route incoming mail and fax communications. Prepare and process outgoing mail and faxes, arrange for specialized mail or messenger services as required. Ensure that all attachments, exhibits and enclosures are included. Interact with clients via email and telephone in a courteous, professional manner. Insure messages are transferred to the correct attorney in a timely fashion. Receive and direct clients and visitors. A professional appearance and client confidentiality must be maintained and the highest quality service must be provided. Maintain and update calendar and deadline reminder systems for assigned attorneys, including meetings, appointments, due dates, and client-related activities. Open new files and maintain all client and general files; perform routine filing and retrieve files as needed; maintain chronological and administrative files for assigned attorneys. Conduct periodic review for possible storage of older files and prepare files to be closed. Strong organizational skills must be demonstrated and all assigned files kept current and up-to-date. This function may entail standing, reaching, pulling, bending and the ability to lift and move items weighing up to 15 pounds. Some attorney time entry may be required; however, review and revision of client pre-bills is a requirement. Preparation of expense reimbursement and disbursement requests is expected to be handled by the LAA. Accurately record hours worked on a daily basis using an electronic timesheet and to timely submit an electronic timesheet to Human Resources on a weekly basis. Obtain written approval from attorney/paralegal for all overtime worked. Consistent attendance and punctuality. Attend technology training offered by the firm and adhere to all department and firm policies and procedures.

Qualification and Experience

Requirements: 3+ years' litigation experience as a Legal Administrative Assistant is required. Proficient in Microsoft Word, Outlook and the Internet. Proficient in scanning or converting documents into PDF format. General knowledge of computers and how to navigate computer desktop. Basic knowledge of Excel, Best Authority and Best Case software. Ability to learn and become proficient in various software programs including, but not limited to, document management systems, electronic file opening systems and timekeeping and billing software. Ability to do basic mathematical computations with a high degree of accuracy. Demonstrate effective teamwork and provide assistance to other legal administrative assistants as time permits. Perform other related secretarial and administrative duties as assigned and work cooperatively with other departments and individuals in the firm. High level of interpersonal skills to handle sensitive and confidential situations; to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff. Position continually requires demonstrated poise, tact and diplomacy when dealing with clients, attorneys and co-workers. Strong time management skills, ability to identify work that needs to be completed and take prompt action without direct instruction.

Company info

Roz Hazzard
Bingham Greenebaum Doll LLP
2700 Market Tower
10 West Market Street
Indianapolis, IN 46204