Job Details

Legal Secretary Litigation

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Valid Through

Sep 25,2019

Posted on

Jun 12,2019

Years of Experience

Min 2 yrs required

Location

New Orleans, LA, United States

Employment Type

Full-time

Industry

Legal
Practice Area
Litigation >> Litigation - General/Commercial
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Legal Secretary - Litigation
The candidate will provide responsibilities include: Performance of complex secretarial, administrative and substantive legal duties. Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible. Identify most efficient and effective manner to complete tasks. Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing and transmitting text, data and graphics using office software applications. Knowledge of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines. Prepare and coordinate e-filings, as well as filings in state courts if needed. Handle incoming and outgoing mail, faxes and scan documents. Ensure that documents are saved and filed into the appropriate work spaces/folders in File Site and paper file. Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings and travel arrangements. Maintain Outlook contacts for each attorney as appropriate. Open files, close files and assist with conflicts checks. Provide support to the attorneys with time sheets and regular billing matters. Request reimbursement for attorneys through Chrome River and for client costs through Accounts Payable. Maintain a good working rapport with clients which requires discretion and judgment. Regular and predictable attendance is an essential function of the job.

Qualification and Experience

The candidate must have a high school diploma or GED. An associate degree, business school certificate or related education is preferred. Have 2+ years of litigation secretarial experience in a law firm environment is preferred. Must have strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF. Must have working knowledge of legal practices, terminology, documents and court procedures. Must have working knowledge of the firm’s support tools. Must have ability to interact and communicate effectively in a business environment. Must be flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources. Must have excellent typing, spelling, grammar, proofreading, transcription and general clerical skills. Must have ability to coordinate work activities; prepare legal correspondence and documents; transcribe dictation; organize and maintain files and records. Must have ability to operate standard office equipment, including personal computer, copier, multi-function printers, facsimile, and telephone. Must have ability to perform responsibilities as outlined above, both in terms of the quality and quantity of work. Must have dependability and cooperation with attorneys, clients and other support staff.

Company info

Hiring Coordinator
Phelps Dunbar LLP
365 Canal Street
Suite 2000
New Orleans, LA 70130-6534

Review:

"Not a Good Career Starter"

Former Employee - Reviewed on December 18, 2017

If they didn't pass up so many associates for promotions year after year there would be a lot less resentment in the office.

Pros : This firm takes such great care of their people that they rarely leave. They make every effort to see that their associates' needs are met. This makes you want to work that much harder for them.
Cons : The pay is a bit on the low side of the scale for this field. The work is difficult and the hours are long.
Current or former employee? : Former Employee

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