Job Details

Legal Secretary—corporate (real Estate)

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Date Last Verified

Dec 18, 2021

Valid Through

Apr 02, 2022

Posted on

Nov 02, 2021

Years of Experience

Min 5 yrs required

Location

Palo Alto, CA, United States

Employment Type

Full-time

Industry

Legal
Practice Area
Corporate >> Corporate - General
Real Estate >> Real Estate
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Profile

Legal Secretary—Corporate (Real Estate)
The candidate will maintain a calendar, coordinate the attorney’s schedule, arrange domestic and international travel, and makes appointments. Answer and screens attorneys’ telephone calls and arrange domestic and international conference calls. Maintain timely input of attorney timesheets into the timekeeper system. Moderate document production. Organizes and maintains file system, and files correspondence and other records. Assist other secretaries as needed. Write clearly and informatively; edit work for spelling and grammar varies writing style to meet needs, able to read and interpret written information. Should have 5+ years of previous Legal Secretary experience working in a Real Estate practice supporting multiple professionals. Experience with AIA documents and software is preferred. Experience with billing is highly preferred Excellent oral & written communication and interpersonal skills. Must be able to interact with clients in a personable and professional manner are required. Must be extremely detail-oriented, organized, and have great follow-through skills. Must have the ability to work well under pressure and meet deadlines and identify and resolve problems in a timely manner. Strong overall administrative skills including, timesheets, travel, expense reports, copying, scanning, and coordination of filing. Should have a solid knowledge of Microsoft Office and various legal software applications. Heavy knowledge of Word, plus basic Excel and PowerPoint knowledge. Must have exceptional knowledge of Outlook calendaring and scheduling. Has the ability to maintain strict confidentiality.

Company info

Holly Brown
Director of Business Professional Recruiting and Employee Experience
Manatt, Phelps & Phillips, LLP
2049 Century Park East
Suite 1700
Los Angeles, CA 90067
Phone: 310-312-4000
Fax: 310-996-6975

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