Commercial Real Estate Legal Admin Assistant
The candidate will assist attorneys in drafting, proofreading, and editing (i.e. “redline”) various documents for correct spelling, grammar, punctuation, format and content. Assist with pre and post-transaction closing. Review and edit pre-bills, ensure they are ready for attorneys’ review and approval. Ensure that the clients’ billing requirements are correctly set up. Input and edit attorneys’ time. Maintain attorneys’ client contact information. Assist with running conflict checks, opening and closing of client matters. Answer telephone and handle routine questions from clients and team members and/or route calls to appropriate staff members. Assist with the organization of client materials and attorney work product within the document management system. Perform administrative duties, such as client file management, general correspondence, expense reports, check requests, etc. Efficiently and thoroughly understand how to use all necessary Firm software. Schedule appointments and meetings and keep appointment calendars for the candidate’s team of attorneys. Should have High school diploma from an accredited institution. Should preferably have 2 years of work experience as a Commercial Real Estate LAA in a Law Firm. Should be knowledgeable of MS Office applications, including Word, Excel, Outlook and PowerPoint with aptitude to learn other systems/programs. Experience in Filesite / iManage is a plus. Must be able to file/record documents in official records. Adobe professional and Adobe Acrobat skills are needed.
Johnson Pope Bokor Ruppel & Burns, LLP
403 East Madison Street
Tampa, FL 33602