Legal Assistant II – Compliance Specialist
The candidate supports the department’s mission to protect the public through administration of the Department’s Enforcement and Compliance Program, reports to the manager of Enforcement & Compliance and will work closely with the department’s licensing divisions, the settlement officer, and legal assistant. Will be accountable for achieving the following: Reviewing and evaluating documents, conducting necessary follow-up and updating the database within 3 days of receipt; Completing and distributing introductory correspondence within 2 days of case opening; Answering inquires related to departmental matters within 1 business day; Preparing cases for referral to the AGO within 2 days of determination; Preparing well written, concise and legally relevant correspondence; Completing reports and assigned projects within time specified; Reviewing and opening assigned cases within 2 business days; Documenting all case activity as it occurs; Close completed cases within 2 days. Receive, evaluate and track monthly and quarterly submissions, including affidavits and reports to ensure complete compliance with the terms of the orders. Maintain calendar to ensure adherence to legal deadlines and monitor licensees and other compliance with the terms of Department Orders and ensuring adherence to applicable Arizona statutes and rules. Respond to written, telephonic and in-person inquiries regarding procedures required for compliance, license renewal or change of status. Thoroughly document all activity and ensure files are opened, managed and closed at the appropriate time. Liaison with the Arizona Attorney General’s office, process appeals and schedule settlement conferences. Case intake and entering appropriate information in the Department’s case management databases. Prepare initial and follow-up correspondence, legal documents and respond to inquiries. Prepare routine open, close, and status reports.
Knowledge: Knowledge of Arizona Revised Statutes Titles 32 Chapter 20, Title 41, Chapters 6 & 10 and Arizona Administrative Code Title 4, Chapter 28; Knowledge of real estate transaction processes and commonly used documents; Arizona Management System and LEAN transformation process; Knowledge of Rules of Evidence and legal terminology; Knowledge of civil and administrative law procedures; Working knowledge of Power Point and Adobe Acrobat. Skills: Excellent oral and written communications skills; Intermediate or above in MS Excel;l Intermediate or above in MS Word;l Internet research. Abilities: Ability to interpret and understand Arizona laws and regulation and apply to existing situations; ommunicate effectively with people of various backgrounds and abilities; Actively participate as a team member across divisional lines; Manage large pending case load with mandatory deadlines; Write clear and concise reports and correspondence; Testify as a witness at administrative hearings. Must have 2-3 years of demonstrated experience in an administrative role in a legal setting, regulatory agency. Associates or Bachelor’s Degree in public or business administration, legal, or a related degree is required. Certified Paralegal preferred.
Arizona Department of Real Estate
2910 N 44th Street
Phoenix, AZ 85018