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Corporate Paralegal The candidate will manage administrative functions of office of the Corporate Secretary. Work closely with the General Counsel, the CEO, CFO, and Board of Directors on all aspects of corporate governance, including board meeting and shareholder meetings. Work with stock transfer agent regarding the issuance and transfer of corporate securities. Corporate Secretary & Corporate Administration: Board and Committee Meetings; Notice of Meeting; Agenda; Minutes; Recordkeeping; Annual Meeting of Shareholders; Notice of Meeting; Coordinate the Annual Meeting; Back into the Proposed Meeting Date taking into account all requirements; Board Approval of Dates; Record Date; Mailing Date; Meeting Date; Broker Search; Secure Location; File Proxy Statement; Floor Plan; Meeting Checklist’; Annual Meeting Mailing; Proxy Statement & Notice of Annual Meeting; Annual Report (including financials); Proxy Card. Coordinate with Travel Department for Director, Officer and Staff accommodations at the Annual Meeting: Follow-up with Hotel to confirm meeting room and accommodations. Meeting Materials – Senior Management; Scripted Agenda; Meeting Agenda; Rules of Meeting; Master Ballot to Proxy; Meeting Agenda; Rules of Meeting; Ballot; Meeting Materials – Distribution to Shareholders in Attendance; Minutes; Ensure Meeting Materials are delivered to the Hotel for the meeting. Corporate Records. Corporate Books. Minute Binders. Board Member Books. Additional records that may be required. Stock Transfer. Stock Transfer Agent Liaison. Issuance of Stock Process and Requirements. Cancellation of Stock Process and Requirements. Transfer of Stock Process and Requirements. Securities Markets – rules and regulations that affect all entities within the Family of Companies. Budgeting: Quarte. National Association of Corporate Directors (Officers & Directors). Pearl Meyer & Partners (“PM&P”) – Compensation Studies order by the Compensation Committee of the Board of Directors. Must be certified Florida paralegal with 3+ years of experience in law firm servicing public companies or in the legal department of a public company.
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