Job Details

Legal Administrative Assistant

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Years of Experience

3-5 yrs required

Location

Dallas, TX

Date Last Verified

Feb 15,2018

Posted on

Feb 14,2018
Practice Area
Litigation >> Litigation - General/Commercial
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Legal Administrative Assistant Duties: Under the direct supervision of assigned attorneys, performs a variety of secretarial duties for attorney(s) to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff. Observes confidentiality of client and firm matters. Demonstrates competence in the operation of computer applications, specifically Word XP, Outlook, IManage, Excel, and CD Entry, and other firm software, as required. Prepares legal documents from written and oral drafts and dictation; creates drafts and standard correspondence, as required. Files pleadings with U.S. District Court (Texas and nationally), and Texas State Courts. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationships. Screens incoming telephone calls and provides assistance, and/or records messages. Reads, sorts and dates incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specified delivery services, and follows up on timely delivery. Establishes and maintains calendar and deadline reminder systems. Opens new files, requests conflict of interest checks with file room records, and maintains all client and general files; conducts periodic review for possible scanning of older files; prepares files to be closed. Makes appointments and travel itineraries for attorneys. Processes bills; proofs billing sheets; reviews and edits bills. Works closely with administrative support staff (office services, word processing, accounting, IT); ensures that attorney time is accurately input into CD Entry in a timely manner. Performs overflow typing, filing, photocopying, or reception relief as time permits and as requested by other attorneys, the Chief Human Resources Officer or the Office Manager.

Qualification and Experience

Qualifications: Perform basic arithmetic calculations when verifying calculations on forms and documents; maintains records and filing systems at a level normally acquired through completion of high school or equivalent. 3-5 years on the job general litigation experience necessary in order to produce accurate litigation documents and correspondence with minimal supervision. Ability to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Familiar with Texas District Court and Texas State Court filing guidelines, judges’ preferences and fees. Additional U.S. District Courts, a plus. Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm with minimal errors. Ability to organize and prioritize numerous tasks and complete them within established time constraints. Consult with attorneys when priorities conflict. Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact. Ability to produce a high volume of work and to prioritize tasks while performing other essential duties.

Company info

Hiring Coordinator
Barnes & Thornburg LLP
2100 McKinney Avenue
Suite 1250
Dallas, TX 75201-6908

Review:

"A Challenging Firm"

Former Employee - Reviewed on December 18, 2017

They need to find a way to distribute the workload between the firm more efficiently. It becomes hard to find a balance between work and life with the amount of work that comes in and out of this firm. The staff also needs to create more opportunities for employees to seek further advancement within the law firm.

Pros : This is an amazing firm that challenges you and expands your horizons on all fronts. The firm provides competitive salaries and well paid time off for employees. I've worked with talented attorneys at the firm that pushed me further and beyond in my abilities as an attorney. It was a pleasure working with the firm and friends I made here.
Cons : Further advancement within the law firm is difficult. Finding a balance between work and life is also a challenge as the workload here is rough and touch. With the amount of effort needed to succeed here, it would seem advancement within the firm would come naturally.
Current or former employee? : Former Employee

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