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Legal Staff Legal Secretary in Dallas, TX

Spencer Fane LLP Jul 29,2021 Jul 26,2021 Location Dallas TX
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Law Firm

Legal Staff

Litigation - General (consumer)

6-10 yrs required

Profile

Legal Administrative Assistant - Litigation Duties: Provides administrative support to multiple attorneys and timekeepers in the Litigation practice area of law. Coordinates incoming and outgoing electronic communications (including telephone, e-mail, and fax). Delivers exceptional client service both internally and externally in a professional manner with discretion and confidentiality. Coordinates travel arrangements and prepare itineraries. Schedules meetings and arranges for conference rooms and meals. Proactively manages busy calendars, prioritizing meeting requests with internal and external groups. Tracks and reports CLE hours for assigned attorneys. Prepares documents and is responsible for typing/transcribing legal documents accurately and within requested timeframes, prioritizing work among assignments, and meeting specific deadlines on projects. Prepares and e-files documents as required. Maintains paper and electronic files (maintain client files and indexes, performs routine filing and retrieves files as needed, saves electronic documents and communication to document management system using proper, standard naming conventions, maintains chronological files and administrative files for assigned attorneys). Collaborates with Accounting to ensure accuracy in billing pursuant to client requirements; performs Paperless Proforma edits, completes expense reimbursements in a timely manner, prepares invoices for payment as requested by timekeepers. Proactively demonstrates effective teamwork and provides assistance to other LAAs as time permits. Works cooperatively with other departments and individuals in the firm. Independently uses sound judgment and initiative to develop project timelines. Anticipates the business needs of the assigned timekeepers; plans ahead and meets deadlines. Interacts with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism.

Qualification and Experience

Qualifications: Must have 6-10 years prior experience as a legal administrative assistant. Experience in multiple areas of law is a plus. Experience with iManage, Intapp, FileSite preferred. Excellent oral and written communication skills, excellent organizational abilities, strong analytical and problem-solving skills, and proactive business style. Superb organizational skills. Advanced skills with Microsoft Office preferred, including Word, Outlook, Excel, and PowerPoint. Should have a confident, proactive professional with solid administrative experience. The ability to type 60 wpm. The ability to handle a multitude of tasks simultaneously, adapt quickly to meet deadlines and regularly exercise independent judgment.

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