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Legal Assistant, Legal and Corporate Affairs The candidate will provide support to branches and other departments on operations and legal process matters. Perform research on laws, regulations, bank policies, and process legal invoices, prepare litigation reports and to organize and present the results in Word, Excel, PowerPoint, or flowcharts formats as directed. Perform secretarial, administrative, and clerical support activities on a variety of legal, compliance, banking, and corporate matters including word processing, scanning, filing, photocopying, sending and receiving faxes, mailing, delivering messages and documents, creating document binders, data entry, indexing, archiving, storage and retrieval of documents, and other general support. Screen and route telephone calls, handle routine internal and external inquiries; schedule, receive, and direct visitors. Calendar due dates, meetings, and deadlines; schedule and coordinate appointments and meetings and training seminars. Assist and coordinate communications with other departments of the Bank and with regulators, counsels, consultants, customers, and vendors to ensure multiple and complex tasks/activities are completed as required. Originate correspondence, reports, and memoranda as directed; review and route incoming correspondence and legal process; anticipate response and provide drafts for outgoing correspondence and responses. Help ensure compliance with corporate policies, including safeguarding confidential and personal information. Proofread and edit documents, photocopy, assemble and distribute information, documents, and material as necessary and coordinate voluminous document production in response to internal and external requests. Maintain records and process payment of billing invoices including data entry, obtaining internal approval, tracking, database management, and researching and responding to payment inquiries. Implement and improve upon administrative processes for more efficient workflow.
Qualification and Experience
The candidate must have Bachelorâ€™s degree with a strong academic record preferably in one of the liberal arts majors. Should be bilingual in Chinese (Mandarin or Cantonese) preferred. Knowledge of Word, Excel, PowerPoint, and Adobe Acrobat. Knowledge of Access is a plus. Ability to formulate effective internet researches for information and document retrieval is required.
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