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Organization TypeLaw Firm
Years of Experience
Legal Assistant Duties: Managing internal and client deadlines. Preparing correspondence, memoranda and other high-level legal documents on behalf of attorneys. Preparing attorney materials for administrative hearings Coordinating intake telephone calls, maintaining communication with existing clients, greeting clients, and handling routine client matters as requested. Performing a number of billing functions following firm policy and procedures. Managing appointments, meetings and conferences for attorneys and clients, including conference room scheduling, coordinating meals for client meetings, preparation of meeting materials and assisting with attorney calendar management. Performing a variety of administrative functions, such as processing new client/matter reports, preparing engagement letters, creating and filing expense reports, preparing notebooks and exhibits and paper and electronic filing of client documents. Filing, retrieving and routing routine court documents in land use and construction litigation matters. Filing all electronic and hard copy information, organizing team workspaces, managing team supplies and assisting attorneys in workflow management.
Qualification and Experience
Qualifications: Notary public or ability to obtain certificate required. 5 + years of legal or executive assistant experience to assist attorneys with land use, zoning, real estate and construction matters. Must be extremely detail-oriented and possess excellent organizational and prioritization skills, strong communication, writing and proofreading skills, a good work ethic, and strong interpersonal skills. Self-starter and willingness to work flexible hours. Ability to ask pertinent questions, follow directions, and respond to feedback. The ideal candidate has the ability to be resourceful in addressing issues and requests with limited direction, and can proactively and proficiently carry out recurring work and special projects independently. Ability to select appropriate firm guidelines to achieve objectives, and generate and implement new procedures for specific situations. Ability to support multiple attorneys with competing work assignments and manage a variety of tasks with composure. High level, excellent Microsoft Word, Excel and Adobe Acrobat skills. Experience with e-recording, ICCES and Federal e-filing process is ideal. Experience with Worldox or similar document management system is ideal.
Company infoRaul Abad