Job Details

Legal Staff Paralegal in Buffalo, NY

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Company name

Woods Oviatt Gilman LLP

Organization Type

Law Firm

Job Type

Legal Staff

Practice Area

Corporate - General

Years of Experience

1-3 yrs required

Location

USA Buffalo, NY

Date Last Verified

Aug 22,2018

Posted on

Mar 28,2018

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Profile

Legal Assistant The candidate reports to: Partner(s) and Associate(s). Responsible for supporting attorneys and associates by performing a variety of administrative duties, including drafting correspondence, answering phones, communicating with attorneys, clients, and court personnel. Work with attorneys to revise corporate forms and transactional documents. Cultivate and maintain an efficient documentation and filing system for corporate files. Utilize internet based resources to gather and synthesize information on various types of business organizations, including obtaining copies of corporate filings. Work with accounting and attorneys to ensure a smooth closing process, including processing payment of invoices and coordination of incoming and outgoing wires. Open new files, request conflict of interest checks, and maintain (including indexing and organizing) client and general files. Maintain and update corporate minute books and stock records for various business entities. Prepare correspondence and other legal documents from written or verbal instruction. Draft indexes and assemble electronic binders for closing of business transactions; assemble binders for business entity formations. Log attorneys’ time for billing purposes and work with accounting to generate bills. Provide admin support such as transcribing dictation, maintaining calendars, setting up meetings, coordinate courier deliveries, and filing. Assist with overflow projects/assignments such as filing, photocopying, scanning, or reception relief and perform other duties as needed upon request by immediate supervisor. 1-3 years prior law firm administrative assistant experience preferred. Bachelor's degree preferred. Should have working knowledge of Adobe and Microsoft Office Suite: Outlook, Word, Excel, and PowerPoint.

Company info

Hiring Coordinator
Woods Oviatt Gilman LLP
1900 Main Place Tower
350 Main Street
Buffalo, NY 14202