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Years of Experience
Date Last Verified
Legal Assistant IV Duties : Supports the Mission and Values of the Attorney General's Office by promoting a cooperative work environment that supports diversity at all levels, and coordinates and directs legal assistant services for the Government Compliance and Enforcement Division (GCE). Supervise the legal support staff; the incumbent also performs legal support functions while applying independent judgment in completing complex tasks and projects. Serves as the principal legal assistant for up to three assistant attorneys general. Member of the GCE Management Team. Supervises, trains, and coaches legal support staff in the performance of all duties; at the expert level applies independent judgment in completing complex tasks and projects such as: schedules and conducts staff meetings; determines the distribution of subordinates' workload to resolve workload conflicts using expert knowledge of legal support assignments; drafts new office procedures and updates office manuals. Assures appropriate and optimum use of the organizations' resources and enhance the effectiveness of employees through timely appraisal and professional development opportunities; assists legal assistants and/or office assistants develop their yearly training plans; participates in the development and implementation of inter-divisional training; conducts regular staff meetings to update staff, coordinate workload issues, and review general office practices and procedures. Develops and/or updates position description forms; interviews and recommends individuals for appointment or promotion; provides training to new and existing staff; provides new staff with orientation; assigns and monitors work of lower level legal assistants; conducts interim and annual performance reviews; takes corrective action, recommends disciplinary action when needed. Schedules and coordinates activities for AAG(s). Reviews legal documents for proper format and ensures court rules are followed. Drafts and prepared pleadings, discovery and case information including court rules followed. Drafts and prepares pleadings, discovery and case information including case analysis as needed. Initiates correspondence and pleadings for attorneys' signatures; proofread, format and finalize documents at attorney's request. Compiles exhibits/attachments, maintain service lists, and ensures that legal documents are prepared and processed to meet legal requirements and all filing deadlines. Organizes and prepares litigation documents for trial. Maintains physical and electronic files, including electronic calendars. Keeps attorneys informed of upcoming deadlines. Assists in the preparation of quarterly reports; pulls information from CMS for compilation in quarter report. Other duties as assigned. Serves as a member of the Division's management team: Attends regular and special management meetings; participates in division business planning; models and provides leadership to promote teamwork, motivates staff, and produces high quality services. Analyzes issues, trends; research problems and provides/collects data. Prepares and provides reports as directed. Oversees the functions of the Critical Events Reader. Maintains an expert working knowledge of the procedures for electronic filings, as well as the rules and procedures for filing in federal and appellate courts.
Qualification and Experience
Option 1: Should have High school diploma or equivalent and 5+ years of experience in a legal environment in support of an attorney(s), administrative law judge(s), industrial insurance appeals judge(s), review judge(s) or equivalent including at least 2+ years of supervising, leading, mentoring, coaching or training experience
Option 2: One year as a Legal Assistant 3;
Option 3: A two-year degree in Legal Secretary Studies, Paralegal Studies or related field of study plus 3 years of legal office experience including at least two years of supervising, leading, mentoring, coaching or training experience.
A Bachelor's degree may substitute for the Legal Secretary or Paralegal degree.
Send letter of interest, current resume and current salary.
Company infoJudith Vandergeest