Job Details

Litigation Legal Assistant

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Posted on

Jul 13,2018

Years of Experience

Min 5 yrs required


Coral Gables, FL
Practice Area
Litigation >> Litigation - General/Commercial
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Litigation Legal Assistant Duties: Assists attorneys and paralegals through the performance of complex secretarial and clerical duties requiring a knowledge of legal terminology and the legal process. Scheduling and Calendar Contacts clients for scheduling appointments to meet attorneys. Maintains individual attorney calendars. Schedules depositions and meetings, orders lunch, reserves conference room arranges set-ups as required. Coordinates all travel arrangements as needed Schedules hearings, in coordination with Judicial Assistant and Opposing Counsel, Mediators. Coordinates with witnesses, communicates with attorney offices and court reporters to clear dates. Documentation and Review Provides documentation production services (typing and transcription) as well as preparation of client correspondence. Proofreads all documents, checking for appropriate formatting, spelling and grammatical errors, as well as ensuring that all attachments, exhibits and enclosures are intact. Interacts with clients as required, and as requested by Attorney. Enters attorney time, ensures time is correctly entered by deadline and makes corrections to unbilled time reports. Reviews files, ensures all required information is included in electronic data file, as well as paper file. Assists in reviewing attorney bills, looking up information in CMS/Bill Drill as requested by attorney. Electronically files documents with appropriate court; both state and federal venues, as well as administrative. Prepares files for hearings. Communication and Clerical Opens and screens incoming mail and prepares documents for mailing, including enclosures. Scans all incoming and outgoing mail, distributes, files, and saves electronically in FileSite (iManage) TBF for appropriate matters. Going into the assistant TBF folder for each Attorney and drag directly to the assigned matters TBF folder with appropriate notations. Responsible for timely payment of vendor invoices. Assist Attorneys with Oars on a monthly basis. Prepares and submits Attorney Expense Reports. Oversees File closing procedures and ensures all funds have been distributed and vendor invoices have been paid. Assists attorney with Florida Bar requirements i.e. CLEs, Board Certification Applications and Renewals; and Court Admissions. File Opening Obtains information from attorney regarding new client and/or new matters. Processes conflict checks through File Opening procedures. Drafts retainer agreements, joint representation letters, waivers, etc. as necessary or as requested by attorney.

Qualification and Experience

Requirements: 5+ years' experience as a Litigation Legal Secretary in a large law firm and a High School Diploma. Requires excellent clerical skills and knowledge of grammar, spelling, and punctuation. Shall be proficient in Microsoft Word, Excel, Outlook, and Adobe Acrobat; knowledge of Summation is helpful, but not essential. Heavy typing and transcription are required with a minimum typing speed of 60 WPM. Must have an understanding of the Florida Rules of Civil Procedure and the Federal Rules of Civil Procedure. E-File pleadings and other documents with the state or federal court systems. Superior computer skills, litigation experience, excellent client relations skills and the ability to multi-task in a fast paced environment. Must have attention to detail and previous and relevant experience.

Company info

Hiring Coordinator
Becker and Poliakoff
121 Alhambra Plaza
10th Floor
Coral Gables, FL 33134


"Work Focused Environment"

Current Employee - Reviewed on August 04, 2017

I think providing associates at the firm with some way to blow off steam like a rec room or memberships to clubs could be beneficial to deal with the stress. Although it seems like a minor solution, I think it could be beneficial.

Pros : The When it comes to what the main focus of the firm is, it is all about meeting the goals of the clients and cases. It is a great environment for those like me who are all about making sure to provide a quality of work. The pay and benefits are great. I also think that working with a group of attorneys that have expertise in different areas of the law is something that has given me an extra desire to advance my career in law.
Cons : The The amount of hours that are sometimes needed for some cases can get a bit tiring. Because a lot of the cases we deal with are significant, the superiors definitely try to get as much focus on projects as possible when it comes to effort.
Current or former employee? : Current Employee

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