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ProfilePart-time Administrative Assistant The candidate will work with the Philander Chase Conservancy and Kokosing Nature Preserve. Will report to the Managing Director and have primary responsibility for clerical support, legal record keeping, and meeting and event support. Provide administrative assistant support to the Managing Director on easement and property deals including preparation and proper filing of legal documents and contact with landowners. Assist with the application process for the Local Agricultural Easement Purchase Program of the Ohio Department of Agriculture that involves contact with the landowners, township trustees, the Regional Planning Commission, Knox Soil and Water, the county Map Department, the Recorder's Office and the Auditor's Office. Attend several meetings per year with colleagues. Serve as secretary of the PCC Board of Directors. Manage the three annual meetings and committee work that involves meeting logistics, management of documents in the BoardMax system, meeting packet preparation and minutes for the annual and committee meetings. Oversee annual report publication and distribution and other newsletters and mailings. Serve as secretary of the KNP Board of Directors. Manage the annual meeting that involves meeting logistics, management of documents in the BoardMax system, meeting packet preparation and minutes. Oversee PCC and KNP websites and social media presence. Assist with annual monitoring of properties that includes visits to the properties, contact with landowners and preparation of monitoring reports on agricultural and conservation easements. Work with colleagues on events that include the annual June picnic and tours during major College events such as Family Weekend, Earth Day and Reunion Weekend and events at Kokosing Nature Preserve. Manage the Friends of PCC membership list and stewardship process. Support the work of PCC and KNP student interns and student projects for the environmental studies major. Provide general administrative support for PCC and KNP related to budgets, filing, travel support, professional memberships, phone calls, and calendar support. Provide support for services and burials at Kokosing Nature Preserve, including operation of GPS equipment, preparation of documents for sale of interment rights, and serving as a person authorized to sell interment rights as registered with the State of Ohio. Serve as a notary public. Maintain inventory for office supplies, stationery and publications used for Philander Chase Conservancy and Kokosing Nature Preserve. Should have a two-year college degree or 5 years of experience as an administrative assistant. Paralegal experience is preferred. Experience in planning meetings and/or organizing large projects is needed. Should be adept in Google and MS Office (Word/mail merges, PowerPoint and Excel) and electronic file management. Willingness to work occasional weekends and evenings. Prior experience with Kenyon and/or Knox community desirable. Note: The part-time position is approximately 20 hours per week with benefits.
Job No.: 492497
Gambier, OH 43022