Job Details

Business Legal Secretary

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Date Last Verified

Dec 03, 2020

Valid Through

Mar 18, 2021

Posted on

Nov 21, 2020

Years of Experience

Min 3 yrs required

Location

Chicago, IL, United States

Employment Type

Full-time

Industry

Legal
Practice Area
Corporate >> Corporate - General
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Profile

Business Legal Secretary
Duties: Manage all aspects of administrative practice, including legal and non-legal processes. Prepare and process outgoing correspondence through email, regular mail/overnight delivery, or fax; arrange for specialized mail or courier services as required. Monitor, organize and prioritize ongoing client projects. Manage electronic execution of documents using DocuSign . Organize and maintain files, both electronic and physical, within the guidelines set by the firm. Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed. Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments. Handle administrative tasks such as reimbursements, as well as coordinate travel, meetings, and conference calls including IT and facilities set-ups. Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling. Maintain positive relations with internal clients and co-workers and contribute to the self-directed team structure to assist with overflow and specialized tasks within guidelines set by the firm.

Qualification and Experience

Requirements: High school diploma required. 3 years of experience as a legal secretary or other legal support position. Excellent clerical skills and knowledge of grammar, spelling and punctuation. Strong technology skills with proficiency in Microsoft Office suite. Excellent client service skills in person, over the phone and via email. Excellent written and verbal communication skills in dealing with a diverse group of professionals. Exceptional attention to detail and ability to work independently and proactively. Ability to maintain strict confidentiality while dealing with internal and client data. Ability to work in the office and remotely, with the appropriate internet capabilities as directed. Must be able to perform all essential job duties.

Additional info

Requisition ID: 1240

Company info

Hiring Coordinator
Ice Miller LLP
200 West Madison
Suite 3500
Chicago, IL 60606-3417

Review:

"A Fast Paced Environment "

Former Employee - Reviewed on December 18, 2017

Stay on top of what is expected of you. Asking questions from the staff and your co-workers is key to being successful here.

Pros : This is a fast paced environment. At every turn you are being challenged as an employee and a member of the team. This is great because the skills and guidance that is to be had here resonates through your career as an attorney. Your experience working in a fast paced environment only benefits you and your career. I've met some wonderful members here who I learned much from and the experience was very rewarding.
Cons : Communication is hazy between employees and the staff here because of how large the firm is. The fast paced flow of this firm only hinders this communication.
Current or former employee? : Former Employee

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