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Law Firm
Legal Staff
Litigation - International Arbitration
Paralegal/Legal Assistant The candidate will assembles documents and exhibits for filings with the Secretary of State, tax authorities, courts or other governmental authorities and recordings, hearings, arbitrations, mediations, depositions or other engagements, Prepares formation documents for corporations and limited liability companies including articles of incorporation/articles of organization, bylaws, statements of information, EIN applications, and other organizational documents, and handles filings for entities, Prepares corporate minutes, Prepares and revises legal documents, correspondence, memoranda, filings and e-mails from written form as well as from transcription, Gather and analyze state, county and other governmental authority filings and other documents from public records and/or data provided by clients, Operates personal computer, transcription equipment to produce legal documents, correspondence, memoranda, filings and e-mails, and other office machines such as scanner, photocopier, fax machine and postage meter, Proofreads prepared materials to ensure documents are free from typographical and grammatical errors and are formatted according to Firm standards, Reads, sorts and prints incoming mail, and e-mails and distributes as appropriate, Schedules appointments and meetings for attorneys, Manages and maintains calendar for deadlines; ensures important dates are recorded on the master calendar and Outlook calendars, Enters, completes and releases billable paralegal time on a daily basis, Ensures billable hours requirement is met, Proactively works with your assigned attorneys to seek out additional work, when necessary, Arranges for travel for attorneys including hotel, airline and transportation , Assists in the preparation of marketing materials such as pitch folders, attorney biographies and PowerPoint presentations, Assists in the preparation of new client and new matter memoranda and related paperwork, Assists in the preparation and submission of expense and other administrative reports, Performs all other duties as assigned, High School Diploma, Must meet California Business & Professional Code §6450 requirements; certificate from ABA-approved paralegal program strongly preferred, Four to eight years of substantive corporate/transactions experience , Ability to type, read, and write in order to proofread and perform initial input and revisions to legal documents, correspondence, memoranda and e-mail, Must have knowledge of MS Office Suite which includes Word, Excel, PowerPoint, Knowledge of document management systems such as IManage, Ability to type 70 wpm, Ability to organize and prioritize workflow for multiple attorneys.
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