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Records Technician (DOJ) The candidate will assist records clerks in creating, receiving, processing, maintaining, retrieving, and retiring litigation and other case files. Will record information in logs and in automated tracking systems (CIMS) or other electronic information or record keeping systems concerning files (e.g., adding, deleting, updating, modifying, and correcting tracking records; checking files in and checking them out; transferring files; retiring files; etc.). Research CIMS and other information systems and finding aids to identify and locate case files. Identify, organize, describe, and label record materials. Retrieve, process, and maintain files, including the removal of duplicate copies of records, the preparation of substitute NEWs and substitute closure forms when missing, the replacement of worn or improperly labeled folders, the redistribution of files on the shelves, etc. Prepare files for transfer to other units or for retirement to the federal records center by labeling, listing, boxing, and otherwise processing them. Prepare the necessary forms to transfer records to the WNRC (SF-135s) and maintaining RMU copies of all such forms and associated box lists. Prepare necessary reference request forms to obtain files from the WNRC and coordinating pick-ups with the messenger and WNRC staff. Obtain all necessary information from requestor; entering that information in CIMS and in a separate tracking log; and completing internal work request forms for the file request. Review loose documents intended for interfiling in case files located at the FRC to ensure proper DJ number identification and to identify the specific stack and shelf location of the files at the FRC. Execute special projects for RMU management and COR or other government records staff with respect to special collections of records, their organization, identification, use, and tracking. Conduct research, training personnel, as necessary; and screening all file requestors to ensure that they are Civil Division employees. Contact those to whom the RMU has checked out files to solicit return of the files. Assist requestors with identification of specific cases of interest and the DJ numbers for them based on whatever identifying information the requestors may have (case name, docket numbers, district, case type, etc.), making use of CIMS search facilities, old microfilm classification and docket cards, and other reference tools. Other duties as assigned to support business needs. Must have 1+ years of college education or 1+ years of relevant education beyond high school (e.g., paralegal training) or 1+ years of experience as a supervisor of records clerks in a legal office environment. Should have 3+ years of previous experience in records management and filing functions that demonstrate: A knowledge of filing procedures and techniques; an ability to maintain files, including the ability to interpret and apply records policy and techniques in a variety of situations; and a mastery of numerical, alphabetical, and chronological sequencing. 1+ years of experience as a receptionist or other position that requires constant public communications is required. Must possess a valid driverâ€™s license. Top Secret Clearance is required. Should have the ability to communicate fluently in English and understand and follow procedures. Must have excellent hearing and oral communications skills in English.
Job ID: 1800000490.
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