Job Details

Legal Administrative Assistant/IP Specialist

Company name

Organization Type

Law Firm

Job Type

Legal Staff

Date Last Verified

Jun 05,2019

Valid Through

Sep 18,2019

Posted on

Apr 17,2019

Years of Experience

2-5 yrs required


Boston, MA, United States

Employment Type



Practice Area
Intellectual Property >> Intellectual Property - General
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Legal Administrative Assistant/IP Specialist
Duties: Maintain and update files, including file openings, file applications, responses, etc. with USPTO. Responsible for preparing and maintain IDS. Review issued patent for errors, determine expiration date of patent, prepare certificate of correction, if necessary. Responsible for preparing, coordinating and circulating reporting letters to clients. Responsible for uploading documents. Responsible for billing 450 hours/year in Carpe Diem. Effectively set priorities, meet deadlines and manage multiple projects. Annually complete eight hours of continued technical education through the Firms training department. Responsible for scheduling and coordinating travel arrangements (Attorney travel). Responsible for overseeing invoice payments/expenses/reimbursements (Chrome River). Responsible for preparing engagement letters.

Qualification and Experience

Qualifications: 2-5 years' related experience. Exceptional typing skills; ability to draft and/or edit documents accurately and quickly. Comprehensive knowledge of patent application, filings, US and PCT. Ability to pay attention to the minute details of a project or task (i.e. calendaring, meeting coordination, timesheet entries, travel plans, file openings). Proficient in LegalKey, CompliGuard Flow, Carpe Diem, Document Management system, and Microsoft programs Word, Visio, Excel and Outlook.

Company info

Hiring Coordinator
Polsinelli PC
100 Cambridge Street
21st Floor
Boston, MA 02114
Fax: 617-367-4656


"Nice place starting out"

Former Employee - Reviewed on December 18, 2017

Create more of a structure that encourages group thinking and participation, I felt it was lacking here.

Pros : I only left because of personal reasons, the pay was great and the people were smart and on task.
Cons : I felt in groups settings most of the time people were in it for themselves but not much else. It wasn't inviting.
Current or former employee? : Former Employee

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