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Years of Experience
Date Last Verified
Legal Assistant Responsibilities: Provide administrative support to business and legal affairs team (2 VPs and Sr. Contract Manager) in connection with -branded programming services, with a focus on original programming development and production; staff employee will be responsible for managing and coordinating all departmental administrative matters and office services, with general duties and obligations to include: coordinating daily/weekly/monthly calendars and schedules for executives, with oversight and responsibility for scheduling of meetings, conference calls and appointments; answering phones, receiving, relaying and responding to internal and external messages and communications; handling, sorting, screening and prioritizing internal and external communications and written correspondence, particularly with current productions; drafting business letters, memoranda or other communications as directed by supervisors; revising, proofreading and other word processing of business and legal contracts, documents and communications; redlining and maintaining status of projects in production; creating and maintaining efficient and organized individual and departmental centralized filing systems; facilitating travel arrangements; coordinating administrative logistics; preparing and processing expense reports; supervising undergraduate and graduate student interns; and utilizing practical and organizational knowledge of procedures to handle with all administrative needs of the department. Additional responsibilities will include corporate housekeeping communications and documentation; coordination and drafting of standard legal contracts and releases; tracking and distribution of documents; assistance with research projects; creation and maintenance of status reports and contract summaries; responsibility for follow-up, execution, distribution and filing of completed contracts and related matters, and other day-to-day administrative and business and legal affairs-related tasks as needed and assigned by the VPs of Business & Legal Affairs.
Qualification and Experience
Qualifications: College degree, paralegal training or equivalent work experience is required. Excellent organizational skills with the ability to prioritize tasks and provide attention to detail. Strong, polished interpersonal skills and ability to work with all types of personalities and work styles and express a client-first attitude. Prior administrative experience in a business and legal affairs department or at a private practice law firm, preferably in the entertainment industry, highly desired. Strong verbal and written communication skills. High-level proficiency with Windows, Microsoft Word, Outlook, Excel and Instant Messenger. Proven ability to simultaneously handle multiple responsibilities in a fast-paced work environment and successfully meet deadlines. Capacity to exercise flexibility with workload with ability to prioritize. Familiarity with general entertainment industry contracts and procedures. Professional demeanor and exceptional phone presentation and skills. Demonstrated ability to exercise solid business judgment, maintain confidentiality, and work independently. Will be organized, detail oriented, self-motivated, diplomatic, resourceful, able to work with minimal supervision, and possess a proven ability to anticipate and resolve administrative issues or problems.
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