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Administrative Assistant II The candidate will provide a variety of secretarial and administrative services for a Director, Administrator and/or the department to which the employee is assigned. Will provide customer service and perform related administrative secretarial duties. Answer telephone; screen and direct callers, provide information and take messages. Greet, screen and assist walk-in visitors. Answer various inquiries personally. Attends training /in-services/staff meetings as required. Maintains supervisor’ and/or department’s calendar, scheduling appointments and meetings and making all necessary arrangements. Perform duties specific to the operations of Civil Process and Delinquent Land Tax, such as invoice processing, coordination of work activities, coordination of award and recognition programs and events, and preparation of budgetary materials. Maintain and order office supplies. May call in repairs on office equipment or heating/cooling, leaks, restroom supplies, etc. Set-up and coordinate department meetings/events includes reserving rooms/equipment, making copies, and/or ordering lunch/snacks/drinks. Type, edit, prepare and maintain draft memos, reports, forms, letters, lists, articles, correspondence and other materials. Draft and/or type a variety of memos, reports, forms, letters, and other correspondence for supervisor. May transcribe letters, correspondence, etc. or take minutes at meetings. Prepare and send out informative messages for department/unit or all employees. Enter and update data in the computer; generate various lists, letters and/or reports from the computer. Maintain various records of department activities, which includes billings, deposits, work orders, office repairs, receipting checks, time sheets. Prepare and maintain a variety of reports, including routine financial and departmental reports. Perform related work as required to include but not limited to serve on teams/committees as assigned, cross-train for other jobs as assigned, and work on special projects as assigned. Maintain filing system; sort and distribute various materials. Maintain filing system for the department, including correspondence and other filing. Sort and distribute incoming mail. Copy and distribute documents, memos, reports, letters, and other correspondence. Must have High School diploma or equivalent; business school or other secretarial courses beneficial. Should have 2 years related secretarial experience. Typing 40 wpm and or good data entry skills required. Deadline: 16 April 2018.
Posting No.: 2018082, Position No.: 7049
Company infoHuman Resources